For more than 100 years, Jamar has built a reputation as a solid partner delivering solid solutions.  And, we don't just hire anyone.  We hire extraordinary people-the kind who share our values, never stop learning, care about the community, strive for continuous improvement and thrive in a team environment.  Jamar has an opening for an Executive Assistant to the President.  This position is located in our Duluth, MN office.

What do we offer? (benefits)

• Medical, Dental, Vision, Life Insurance
• Long-Term Disability
• 401K
• Employee Stock Option Program
• Paid Vacation and Sick Time

Job Scope: The primary purpose of this position is to provide high quality executive administrative support to the President of Jamar and the Chief Operating Officer (COO) of APi Group, while maintaining a high level of confidentiality and professionalism. Produce quality, timely, accurate and consistent work in assigned tasks with a positive demeanor.   

Essential Functions:

• • Conserves time and promotes the corporate image by representing the Executives’ time internally and externally.
  • Exhibit sound judgment and act appropriately and in the best interests of the company at all times, while promoting solid relationships with all internal and external staff.
  • Schedule and maintain calendar and appointments of President and COO as required.
  • Acts as a confidante and confidential advisor to the President.
  • Coordinate travel arrangements, luncheons, conferences, training, etc. for Executives, management and other staff as needed.
  • Create documents, spreadsheets, letters, memos, and presentations as requested.
  • Act as liaison between Executives, Department Managers, employees, customers, vendors and APi Group contacts.
  • Manage confidential projects from start to finish.
  • Oversees company credit card and its monthly reconciliation in an appropriate manner.
  • Handles legal correspondence as requested.
  • Maintain filing system – electronic and hard files as requested.
  • Coordinate manager meetings and other executive or company events as requested. Including technical equipment as required.
  • Coordinate donation and marketing opportunities with President, department managers and Creative Services department as needed.

Skills and Specifications

• Ability to appropriately maintain strong levels of confidentiality in all levels in an organization.
• Effective problem-solving skills.
• Competent keyboard skills to produce accurate and well-presented documents.
• Should be an effectual communicator verbally as well as through writing skills.
• Ability to operate under pressure and meet deadlines in a level headed manner.
• Able to deliver effective results, meet tight deadlines and targets.

• Microsoft Word, PowerPoint, Excel, Outlook Calendar.  Desktop Publishing.

• Strong copy editing skills.

 Employee Characteristics

• Shows initiative and self-discipline, including supporting company decisions and influences staff morale in a positive manner.
• Strong work ethic and time management skills
• High degree of confidentiality
• Strong organizational skills
• Project management and follow through skills
• Customer oriented/Professional Integrity
• Clear and concise communicator

Experience / Requirements 

• Training in related field acquired through one year of college, technical or business school or equivalent experience.
• Minimum five years relevant administrative support experience required.