JOB PURPOSE:

The Timekeeper performs a variety of administrative and clerical duties to support field operations.

DESCRIPTION OF ESSENTIAL DUTIES:

• Acquire, process, balance and retain daily jobsite timecard data entry & balance against log
• Prepare weekly payroll jobs reports, obtained from and balanced with the daily jobs reports and submit to home branch for payroll
• Run and audit jobsite employee time reports and proofread for accuracy
• Prepare and/or oversee the preparation of the hourly data entry for all hours worked in an accurate and timely fashion in accordance with operating procedures
• Create, process and manage scaffold log reports, manpower reports, KPI reports, etc
• Acquire, process, balance and retain daily scaffold log report
• Maintain a daily/weekly labor spreadsheet
• Administer and maintain active/inactive employees in STS per jobsite or project
• Arrange for employee travel to and from remote job sites
• Assist with data entry into Customer’s job specific site programs
• Process New Hire Information and provide to Home Branch
• Works with safety to track for drug testing and training

DESCRIPTION OF NONESSENTIAL DUTIES: 

• Various office administrative tasks
• Work with jobsite operations or materials individuals to monitor and track all inbound and outbound jobsite shipments (i.e. paperwork)
• Perform a wide array of computer/technical troubleshooting duties
• Process purchase orders, collect all receipts for company credit cards, fuel and expense reports, forward to home branch          
• Order jobsite supplies and forms
• Prepare weekly mailings to home branch (included are daily’s, weekly’s, material/scaffold tracking forms, expense reports, receipts, freight tickets, new hire packets, training forms)

QUALIFICATION REQUIREMENTS:   

• Requires education generally equivalent to a high school diploma. It is desirable for the incumbent to have attained additional business related education.
• Requires 1 to 3 years of administrative/office work experience.
• It is desirable for the incumbent to have previous experience in the construction industry.
• Requires excellent oral and written communication skills to effectively communicate with employees, customers, and personnel.
• Requires the ability to use a personal computer and word processing, spreadsheet, and business operations software. Must have extensive knowledge of MS Word and Excel.
• Requires knowledge of and the ability to use a variety of standard office equipment such as a 10-key calculator, telephone, copy machine, and facsimile machine.
• Superior attendance record on other jobsites.
• Requires ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and to effectively communicate the related data to supervision.
• Requires knowledge of and the ability to use a variety of standard office equipment such as a calculator, telephone, computer (utilizing a variety of software packages), and facsimile machine.
• Requires the ability to process sudden increases in work volume
• Requires the ability to work overtime when necessary

PROTECTIVE CLOTHING REQUIRED:

Site Required -

PHYSICAL DEMANDS: (The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.)

While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk.  The employee must occasionally lift and/or move up to 50 pounds while moving files or manuals.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.

WORK ENVIRONMENT: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The employee occasionally works in high, precarious places, is exposed to fumes, airborne particles, dust, non-weather heat, and toxic or caustic chemicals. The employee is also occasionally exposed to outdoor weather conditions and airborne particles (dust and other debris). The noise level is usually moderate, but may be loud at certain times while at jobsite.

Safway is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Safway is also an E-Verify participant.

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.