ABACUS PLUMBING & AIR CONDITIONING

WAREHOUSE (PURCHASING) MANAGER

General Job Description

The warehouse and purchasing manager is responsible for the efficient receipt, storage and dispatch of a wide range of goods including, but not limited to materials, tools, machinery, auto fleet, PPE and clothing, while implementing measures to increase the company’s effectiveness and efficiency.

As a warehouse manager s/he is required to manage people, processes and systems.  They ensure productivity targets are met and maintain an administration of Abacus storage and retrieval system, which will be moving to a computerized methodology.  They ensure workplace health and safety requirements are met and take responsibility for the security of the building, facility grounds and commodity stock.  They also oversee daily operations in the warehouse.

As a purchase manager s/he will need to meet the daily demands required by the office and field staff to perform as efficiently as possible.  They need to be able to work with vendors to eliminate the company’s risk.  They need to be proactive and aware of all related markets.

Responsibilities

• Identify solutions for improvement in the organization through process analysis, determining areas of potential improvement in terms of efficiency, company effectiveness, and inflow/outflow of materials by developing appropriate solutions.
• Facilitate high-quality communication throughout the company.
• Company handyman
• Continually seek industry and market information to provide Abacus with the information necessary for successful business development
• Plan day-to-day administration and general management of staff, and overseeing work organized by the plumbing and air conditioning leaders.

Staff Management

• Interview, hire staff, and oversee training
• Monitor the performance and progress of staff
• Organize all activities, assign jobs accordingly for staff, scheduling personnel based on cient-supplied schedules
• Motivate, organize, and encourage teamwork within the workforce to ensure productivity targets are met
• Brief plumbing and air conditioning leaders on a daily basis and as necessary
• Direct and coordinate activities of personnel engaged in buying, selling distributing materials, equipment, machinery and supplies

Facility & Safety

• Maintain standards of health, safety, hygiene and security in the work environment
• Maintain housekeeping of warehouse, yard and site maintenance
• Ensure the workplace health and safety requirements are met, take responsibility for the security of building and stock
• Run shift with safety and efficiency as priorities

Purchasing

• Ensure quality, delivery budget and environmental objectives are met
• Assist with the Coordination the use of automated moving into computerized systems
• Respond to field communication by telephone, e-mail, text, fax
• Produce regular purchasing reports on a weekly/monthly basis
• Communicate market conditions and merchandise costs to management team
• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability, price comparisons and terms of sale
• Evaluate vendors and conduct buy-out pricing
• Negotiate rates with common carrier representatives
• Represent Abacus in negotiating contracts and formulating policies with suppliers
• Assist with the resolution of vendor or contractor grievances
• Administer on-line purchasing systems
• Develop and implement purchasing, contract management instructions, policies and procedures
• Participate in the development of specifications for equipment, products, or substitute materials
• Review purchase order claims and contracts
• Analyze market and delivery systems to assess present and future material availability
• Prepare and process requisitions and purchase orders for supplies and equipment
• Receive invoicing and verify against purchase orders, and
• Work with accounts payable to make sure information is accurate prior to entering into the accounting system

Tools, Fleet & Inventory

• Maintenance of vehicles, machinery and equipment, including spot check of vans, Sprinters for inventory shortages/overages
• Maintain records of goods ordered and received
• Issue and maintain records of items issued to techs, including serial #, company assigned number etc.

• Credit card machines
• Fuel card
• Camera/jetter

• Manage stock control, receipt, storage, retrieval and timely delivery of goods; shipment loading and transferring; document recording and data entry into system
• Issue inventory report, in/out status report, dead stock report, goods age report, and consumption report
• Return all materials not required, delivered incorrectly, warranty etc
• Maintain and update gas cards, equipment registration etc
• Tool inventory and control responsibilities

• Tool transfers log in/out form,
• Cleanup, maintenance, and repair of tools
• Update and maintenance of the tool list
• Track oil changes and maintenance on vehicles
• Delivery of tools to jobsites
• Update tool inventory list

Management

• Plan, organize, and control warehouse operations
• Fulfill objectives of the management team (control of material costs in particular)
• Plan out all warehouse resources and activities in relation to company objectives and set targets
• Implement cost reduction for warehouse transactions and activities
• Keep plumbing and air conditioning managers abreast of any activities (positive or negative)
• Keep general manager and accounting aware of purchases, emergency purchases etc
• Monitor the quality of service the field is receiving
• Research to improve all warehouse operations according to company objectives
• Communicate with all departments
• Plan future capacity requirements

Qualifications/Skills Required

• Must have five years of warehouse and purchasing experience with supervisory responsibilities over warehouse personnel
• Quantitative and analytical skills with excellent documentation and oral communication skills
• Understanding of the industries
• Ability to mobilize equipment and tools up to 50 pounds
• Entrepreneurial approach to problem solving
• Strong interpersonal skills in order to work in a divers, dynamic and fast-paced environment
• Self-motivated and flexible to accommodate changes in business strategies
• Basic computer skills including MS Office products
• Full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Consider the reactive cost and benefit of potential actions to choose the most appropriate one
• Understand written sentences and paragraphs in work related documents
• Understand the implication of new information for both current and future problem-solving and decision-making
• Obtain and see the appropriate use of equipment, facilities, and materials
• Bring others together to reconcile differences
• Use math for problem solving
• Analysis of needs and product requirements to meet governmental code restrictions
• Knowledge of business and management principles involved in strategic planning , resource allocation, production methods and coordination of people and resources
• Knowledge of raw materials, quality control, cost and other techniques for maximizing the effective manufacture and distribution of goods
• Knowledge of quality standards for service and ability to evaluate for customer satisfaction

Compensation Package

The compensation package will be highly competitive and will consist of base salary and a performance bonus.  The Company provides excellent health benefits for employees and their dependents.  Please send resume to newjob.apc@gmail.com