Thomas & Hutton is a growing, well-established civil engineering firm providing consulting services throughout the southeast.  We are an award-winning company that has been recognized as one of the best places to work in Georgia and South Carolina.   Some of our many services include: Civil, Environmental, Structural and Marine Engineering; Land Surveying; Land Planning; Landscape Architecture; Geographic Information Systems and Construction Administration.

Thomas & Hutton has an opening for a full-time Administrative Assistant to provide support to our Savannah office staff.  The schedule for this position is Monday through Thursday 7:30 am – 5:30 pm, 7:30AM-11:30AM Friday. Successful candidates will have outstanding written and verbal communication skills, be detail oriented, and demonstrate the ability to act as a positive team player in a fast paced environment.  

Typical Duties:

• Responsible for providing high levels of executive administrative support to multiple members of staff.
• Demonstrate intermediate skills in Word, Excel, Outlook, proper English grammar, spelling and usage.
• Ability to:  draft letters, memos, emails and spreadsheets at an advanced level.
• Maintains files, schedules and facilitates meetings.
• Provide excellent customer service, good organizational skills, and excellent people skills, keyboarding skills of at least 35 WPM or as appropriate for the assigned position, and excellent analytical and problem solving skills.
• Provide information relating to established policies and/or procedures, and other relevant sources, to internal and/or external customers over the telephone, in writing and/or in person.
• Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications.
• Organize, oversee, establish and maintain data sources that may include contracts, budgets, payroll, legal documents and/or other records.
• Compose, draft, summarize, prepare, proofread and/or edit documents, contracts, and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology and established procedures.
• Process mail that may require attaching related correspondence or information before forwarding, respond to mail that can be handled personally, identify priority and/or time sensitive matters, and maintain security and confidentiality.
• Set up and attend departmental meetings, including creating meeting agendas.
• Record and type minutes as necessary.
• Schedule meetings and maintain T&H calendars.
• Additional duties as necessary and/or required by supervisor, including performing duties required in the Reprographics Department.

Minimum Requirements:

Education:  Associates degree preferred and/or equivalent education and experience.

Experience:  2+ years’ experience performing administrative duties, including the research, analysis and preparation of written reports and documents.  Prior administrative experience in the engineering/architecture/construction industry preferred.  Previous roles requiring frequent internal and external visibility and frequent interactions with executive leadership.

Skills:

• Proven ability to multi task, appropriately prioritize workflow and complete tasks.
• Highly proficient in MS Word, Excel, Power Point, E-Mail, Outlook, and Internet.
• Excellent formatting/editing, spelling & proofreading skills.
• Highly customer service oriented, self-starter, and team player with the ability to maintain a high level of confidentiality.
• Detail/process oriented and problem solver.
• Organized, neat, and professional in day-to-day work practices
• Excellent command of the English language (encompasses verbal, written, interpersonal, listening and poise).
• Ability to compose email and business correspondence at an advanced level.
• Ability to effectively present information and respond to questions from executive team, team members, clients and general public.
• Ability and comfort level to interact professionally with all levels of the organization
• Maintains a professional appearance and attitude at all times.
• Excellent time management skills and high levels of responsiveness required (schedules, timelines, task prioritization).

Physical Requirements:

• Ability to visualize objects, distances, sizes and abstract forms.
• Ability to sit and use computer equipment, including mouse for extended periods.
• Frequent standing and walking.
• Ability to interact both verbally and written.
• Ability to lift up to 25 lbs regularly. 

Thomas & Hutton is a Drug-Free Workplace & E-Verify Participant

Thomas & Hutton’s Mission Statement, “Relationships and Solutions for Success” describes not only our unwavering commitment to clients, but also our commitment to the success, both professionally and personally, of our employees. Thomas & Hutton was named to the Best Places to Work in South Carolina and Georgia by SCBIZ and Georgia Trend, and named One of the best Civil Engineering firms to work for by CE News/Zweig White.  What makes Thomas & Hutton a great place to work?  Opportunities for professional development, strong benefits and compensation packages, a commitment to make our communities better for future generations, a family-oriented culture, and our reputation as a firm with extremely knowledgeable professionals who serve as trusted resources to our clients.  Visit www.thomasandhutton.com to learn more. 

 Some of our many benefits include:

Health, Wellness, and Work/Life Benefits

• Superior Health, Dental, and Rx Insurance Programs
• Vision coverage
• Company paid short term and long term disability Insurance
• On-Site health clinics operated by a Health Practitioner
• Condensed work schedule

Financial & Retirement Benefits

• Generous base compensation and bonus plan
• 401(K) plan - employee matching of $.50 for each dollar contributed up to 6%
• 401(K) Roth and profit sharing component

Paid time off, Holidays and other leave

• Generous annual leave policy for personal, vacation, sick and bereavement purposes. Eligibility begins upon hire
• 8 company paid holidays annually

Professional Development Benefits

• Thomas & Hutton University - On-site provider of professional development hours and continuing education credits
• College tuition reimbursement programs (Graduate & Undergraduate)
• In-house Up and Ready Civil 3D Software Training Program