Kirlin Mechanical Services, LLC is a diversified contracting organization which offers a wide range of essential plumbing and mechanical services throughout the Mid-Atlantic region. Our clients include commercial buildings, government agencies, research facilities and educational institutions. Kirlin Mechanical Services, LLC offers operation and maintenance services for plumbing and mechanical systems.  We also provide renovation for mechanical systems.  

We are currently seeking for a Billing and Collections Coordinator to join our team.   

Job Summary

The Billing and Collections Coordinator will be assisting with accounts receivables, billing and collections duties including, but not limited to; collections of outstanding accounts receivable dollars from the existing client base and all other aspects of collections, resolving customer billing problems and reducing accounts receivable delinquency.

Essential Job Duties and Responsibilities

• Review open accounts fore collection efforts.
• Making outbound collection calls in a professional manner while keeping and improving customer relations.
• Resolve client-billing problems and rescue accounts receivable delinquency, applying good customer payments in accordance with payment due dates.
• Collect customer payment in accordance with payment due dates.
• Identify issues attributing to account delinquency and discuss them with Team Leader/Management.
• Review and monitor assigned accounts and all applicable collection reports.
• Provide timely follow-up on payment arrangements.
• Email correspondence to customers to encourage payment of delinquent accounts.
• Assist with special projects related t the billing team.
• Maintain daily bank reporting.
• Process daily Corporate AP by scanning, routing, uploading and posting invoices.
• Process weekly A/P check payments.
• Initiate and process daily receivable of Corporate and KMS checks (depositing and posting).
• Perform weekly/monthly KMA fabrication shop cost reporting.
• Handle monthly bank reconciliation for the A/P and P/R accounts.
• Maintain KMA project documentations which include interfacing and posting.
• Assist in month-end closings and the annual financial audits.
• Complete all aspects of the position timely and accurately.

Qualification Requirements

• High School diploma or equivalent required, plus 5 years or previous experience in accounts receivable, collections, debt solutions and/or payment solutions.
• Strong customer service and client relationship building skills.
• General understanding of accounts receivable and billing processing.
• Strong organizational and communication skills are a must.
• Must be proficient with Microsoft Excel, Word and the internet.
• Excellent analytical skill and ability to meet processing deadlines.
• Attend all required training seminars and meetings at scheduled times.
• Ability to work independently as well as part of a team.

 Benefits Include

• Competitive Salary
• Medical, Dental and Vision
• Disability and Life Insurance
• 401(k) Retirement Plan with Company Match
• Paid Time Off and Holidays
• Education Tuition Assistance 

 An Equal Opportunity Employer:  EEO/Drug Free/M/F/Disability/Veterans