We are looking for an enthusiastic, professional, customer service oriented individual to join the MMC Corp team as an Executive Assistant! We offer competitive pay, benefits, & are 100% employee owned! 

Nature of Work

Provide a wide variety of complex & confidential administrative support directly to the Chief Executive Officer (CEO) and Executive Team. May provide office management support, including the supervision of others.

Essential Duties & Responsibilities

  • Provide complex administrative support through a variety of administrative tasks
  • Participate as a vital member on assigned projects & teams
  • Coordinate & manage travel arrangements, bookings & hotel reservations; preparing & tracking expense reports on a monthly basis
  • Manage Executive Team's calendars proactively; including the scheduling & planning of appointments, conferences, meetings, conference calls, & office events as assigned
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, & transmitting text, data, & graphics
  • Conserves Executive Team's time by reading, researching, & routing correspondence; drafting letters & documents; collecting & analyzing information; initiating telecommunications
  • Welcomes guests & customers by greeting them, in person or on the telephone; answering or directing inquiries in a professional manner
  • Perform other administrative activities such as answering phones, filing, typing, creating & compiling reports, greeting & assisting visitors, & working with internal & external clients
  • Maintains customer confidence & protects operations by keeping information confidential
  • Manages time effectively to meet & exceed deadlines to ensure availability for additional projects
  • Acts on behalf of the CEO / Executive Team in the maintenance of client relations through personal recognition, response, & follow-up
  • Assists CEO / Executive Team with responsibilities related to boards, committees, & social/charitable activities. Prepare documents for outside board, association, & community affiliations.
  • May perform contract administration functions as assigned.
  • Assist in internal/external communications from CEO / Executive Team.
  • Oversee building maintenance, as assigned.
  • Maintains office supply inventory by checking stock to determine inventory level; anticipating supplies; evaluating new office products; placing & expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventative maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment & techniques such as copiers, etc.
  • May help develop, interpret, & administer a company policy, program, or procedure requiring independent decision making.
  • May assist &/or supervise hiring, training, & development of assigned office staff. Prioritize, delegate, & distribute work.
  • Exercise initiative or, as directed, perform additional duties to meet the needs of the organization

Supervisory Responsibilities

May have the potential to informally or formally oversee other administrative staff.

Qualifications

Must possess strong abilities in the following areas:

  • Written & Verbal communication
  • Reporting
  • Supply Management
  • Scheduling
  • Microsoft Office Expertise
  • Organization
  • Time Management
  • Presentation Ability
  • Equipment Maintenance
  • Travel Logistics

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

A minimum of an Associates Degree (AA) or equivalent from a two-year college or technical school or a Bachelors degree from a four-year college or university OR equivalent work experience.

Experience

Five years or more of directly related work experience supporting a senior level of management required. Strong proficiency in Microsoft Office Suite and extensive knowledge of time management, customer service, & effective administrative support techniques.

 

MMC Corp & its subsidiary companies are an Equal Opportunity Employer - EEO/AA/M/F/D/V/VEVRAA.

Equal Opportunity Employer, including disabled and veterans.

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