SUMMARY

The full-cycle Accounts Payable (A/P) Specialist will be responsible for all aspects of weekly A/P processing including invoicing for construction sub-contract labor, construction materials, construction equipment and general overhead (including employee) expenses.  This position will maintain current vendor accounts and relationships, make invoice entry in to ERP and electronically route invoices to approvers and process, via check and electronic payments, all A/P weekly payments. This position will also be responsible for monitoring all vendor payment agreements to manage discounts and reconcile payable reports each month to confirm payment accuracy.

TOTAL COMPENSATION

$41,600 - $67,520

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for data entry, category coding and processing of all vendor invoices and ensuring they are properly captured in Vista ERP.
• Reconcile invoicing with purchase orders and manage invoice sales tax assignments.
• Answer vendor and subcontractor inquiries and correspondence regarding invoice status.
• Maintains accounting records by making copies, filing documents and assist with the collection of subcontractor and vendor tax and insurance information.
• Perform A/P monthly closings and financial reports.
• Handle routine internal/external inquiries regarding account payment status and balances and assist resolving payment discrepancies.
• Process transmittal information from checks, drafts, ACH transfers for invoices and confirm proper credits to accounts.
• Review and confirm customer payments to identify related A/P payments for processing.  Prepare and distribute A/P related financial reports.
• Protects organization's value by keeping information confidential.
• Assist Accounting Department and/or Controller with other duties as assigned.
  

QUALIFICATIONS

• Must be a perfectionist by nature, with no tolerance for financial sloppiness.
• Must be highly skilled in dealing with financial and numeric data.
• Must be highly skilled in use of Excel Spreadsheets.
• Must be skilled in use of MS Word and must be a very good writer in order to handle the occasional administrative needs of the department.
• Must have very good verbal, including telephone and customer service, skills.
• Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.

EDUCATION and/or EXPERIENCE

• Required: At minimum a 2 year degree with 4 years of proven A/P experience

• Preferred: 4 Year degree in accounting with ample knowledge of A/P, tax and accounting principles. Willing to teach and learn other functions within the department. Knowledge of Viewpoint, Project Management and HCSS-Heavy job, or equivalent systems is highly desirable.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory duties.

LANGUAGE SKILLS

This position requires the ability to communicate in English with co-workers, customers and the general public.

MATHEMATICAL SKILLS

This job requires the ability to do math equations and summaries for reviewing and reporting statistical and budgetary information. 

COMPUTER SKILLS

This job requires general computer knowledge; and requires knowledge in Microsoft Office and Viewpoint.

PHYSICAL:

Primary functions require the physical ability and mobility to work in an office and stand or sit for prolonged periods of time.  Occasional bend, kneel, crouch, reach, and twist; to lift, carry or push, and/or pull light to moderate amounts of Weight not to exceed 50 pounds.  The position requires the operation of office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

ENVIRONMENT:

Office environment in office setting.

We Offer an Outstanding Benefit Package:

• Health & Dental– 100% Employer paid premiums for employees and their families.
• Voluntary Vision Plan-Optional
• FSA Accounts _Optional
• HSA Account-Optional with HDHP-Employer contributions up to $2000 a year
• Paid Holidays & Vacation
• 401(k) Retirement Savings Plan with employer match contributions up to 3%.
• $100 Monthly Employer paid Short Term Disability - Additional Voluntary Employee deductions to cover up to 60% of Weekly Wages - Optional.
• Long term Disability - Optional
• 25,000.00 Employer paid Basic Life and AD&D Insurance-- Additional Voluntary deductions up to 5 times Annual Wages - Optional

 
Equal Opportunity Employer Minorities/Females/Disabled/Veterans
Applicants that require reasonable accommodation to complete the application process should contact Human Resources at 303-429-8893.