The following is a brief job description of the duties that are expected of the Construction Billing Assistant; however all job descriptions are intended as a guideline and are not rigid in structure.  The Accounting Department as well as the Company as a whole has been designed to promote team work. 

1.             Timely billing of all construction jobs

2.             Analyze our job cost system and processes to determine the appropriate amount to bill for each accounting period.

3.             Review and posting of cost transfers, warranty costs, and additional cost reviews as required by each job. 

4.             Responsible for assisting in ensuring that job set up sheets are completed properly and that all applicable needed information is contained on the set up sheets to properly set up each job in the accounting system.

5.             Maintain Job Files in format established with emphasis on keeping the filing current and orderly. 

6.             Responsible for assisting in the timely completion and closing of each construction job file.

7.             Issue purchase orders

8.             Send out weekly Billing Reports to all salesmen and follow up in person within a couple days to determine status of each job for billing.

9.             Recognize when a T&M job is complete, verify with salesman and work up the cost and/or change orders for review.

10.         Send out notification memo’s to remind each salesman of billing deadlines imposed by the individual customers as the month proceeds.

11.         Other duties may be assigned as needed.