Phillips & Jordan (P&J) is a privately held, woman-owned, heavy civil and infrastructure contractor established in 1952. Our Core Values and Priorities – Integrity, Safety, Quality, and Production – guide our daily business practices. P&J is committed to a “People First Philosophy” that entails no harm to person, property, the environment, or our reputation. We focus on 3 primary service areas: Heavy Civil Construction (Power Generation, Water Resources, and Industrial & Commercial), Right-of-Way Access & Construction (Power Delivery and Pipeline Services), and Disaster Response.
P&J is a national contractor that is registered to do business in all 50 states, currently has a workforce of approximately 1,200 employees, and owns and operates an extensive fleet of heavy and specialized pieces of equipment. Headquartered in Knoxville, Tennessee, P&J maintains regional offices in California, Florida, North Carolina, South Carolina, and Texas. At P&J, our greatest resource is our employees, and we are proud to have many second and third generation employees that have chosen to build their careers with P&J.
P&J is a proven innovator, a proven leader, and a proven solution in the industry, and we have built a reputation for taking on some of the most challenging, difficult projects and successfully completing them on, or even ahead of, schedule. P&J employs a top notch workforce, and we are always in need of new employees who are dependable professionals with experience in the construction industry. We are seeking safety conscious individuals who have a positive, can-do attitude, work well with others, and want to advance their careers.
Join the P&J team today and become a valued member of our company.
Summary:
Provides administrative support for office personnel, field construction personnel, and implement systems, procedures, and policies as directed by the corporate office.
Essential Duties and Responsibilities:
• Accounts Payable responsibilities involve issuing field purchase orders, collecting and matching delivery tickets, obtaining proper approvals, and adhering to monthly closing deadlines.
• Payroll responsibilities involve collection of timecards, appropriate approvals, and adhering to payroll processing deadlines.
• Credit Card responsibilities include collecting receipts, ensuring proper coding on receipts in Expense Track, and adhering to monthly closing deadlines.
• Human Resource responsibilities involve assisting new employees with employment package completion, verifying documents and completeness of package, and adhering to deadlines of submitting information to payroll and human resources for processing.
• General office duties include answering and transferring phone calls, taking notes and messages on conversations, meeting minutes, general inventory upkeep, post office runs, dishes, maintenance requests, supply orders, career fair enrollment, etc.
• General project duties include assisting with project hotel and vendor scouting, ordering report books and safety gear, and IT equipment/credit card requests for field personnel.
Supervisory Responsibilities:
None
Requirements:
• Organized and able to handle multiple tasks and to-do-lists simultaneously.
• Experience in Microsoft Excel, Outlook and other basic computer skills preferred.
• Effective and thorough communicator.
Education and Experience:
• High school diploma required
• College Degree preferred
• Previous office coordination experience preferred, but not required
• Previous construction experience preferred, but not required
Safety Considerations:
Employee may be required to lift objects up to 20 pounds on a non-routine basis. Employee must practice good ergonomic principles to prevent conditions such as carpal tunnel and back injury from minor task performance. Employee may be required to drive a company owned or leased vehicle and must have a valid driver’s license and good driving record to obtain driving approval.
