As an industry leader Balfour Beatty offers employees a comprehensive benefits package that includes competitive salaries, comprehensive medical, dental and vision benefits, paid time off and volunteer hours, education assistance and much more including:

• Medical, Dental, Vision and Life Insurance 
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Personal Days
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Summary

Balfour Beatty is seeking an Administrative Assistant who will be responsible for providing administrative support for the team in the Oakland, CA office. 

Essential Functions

• Answers telephone inquiries and directs calls to appropriate department representative if necessary.
• Drafts correspondence and assists in preparing agendas and reports for department meetings.
• Researches data and composes memoranda at the request of immediate supervisor.
• Organizes and maintains department filing system for easy onsite storage and retrieval.
• May manage phone systems and phone equipment upgrades including cellular accounts for respective department.
• Maintains department filing codes for archiving in offsite storage.
• Handles incoming and outgoing department mail, travel arrangements, conference registrations, office equipment and supplies, etc.
• Coordinates and participates in department meetings; Capture meeting minutes.
• Processes work orders or documents in accordance with department procedures.
• May review department contracts and change orders and prepare for authorization signature; keep logs for contracts and change orders signed by Vice President for jobs.
• May review department occupational licenses for renewal annually.
• Assists department in preparing and coordinating proposals, manuals, presentations, etc.
• Provides reception back up coverage as needed.
• Maintains confidentiality with sensitive or proprietary information on behalf of managers/executives.

Minimum Requirements

• High school diploma required.
• 2 years of experience in a general clerical office setting.
• Experience with word processing, spreadsheet, scanning, databases, and presentation software email, the internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

Preferred Requirements

• 4 plus years experience in a general/clerical office setting.
• Commercial construction or A/E/C industry experience helpful, but, not required.
• Local candidates strongly encouraged to apply.

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