Advanced Specialty Contractors is seeking an Office Manager for its Baltimore, MD area location. 

This position reports to the Branch Manager and performs various clerical, administrative tasks and functions to support Branch operations.  We offer an excellent compensation and benefits package, which includes a competitive salary, retirement savings plan, educational assistance, comprehensive medical, dental, vision care, life insurance coverage, paid vacation and holidays.

Essential Duties and Responsibilities:

Contracts

  • Assist with preparation of proposals, quotations and communicate all required correspondence to customers or vendors in a timely manner
  • Ensure subcontract agreements have been prepared and proof of insurance is obtained
  • Assist the Construction Superintendent with the preparation of weekly progress schedules and insure their timely submission to the customers
  • Assist the Construction Superintendent with accident investigation and reporting per company guidelines
  • Maintain all records and files at office and job site locations

Payroll

  • Collect & process payroll documents obtained from Applicants, Employees, Construction Superintendent or Foremen in accordance with company policy
  • Ensure all employees complete W-4’s properly, satisfy I-9 requirements, and carry required medical training certifications

Billing

  • Preparation of monthly billings and invoicing of customers
  • Maintain contact with the customer to insure the timely collections of receivables

Additional duties

  • Assist with preparation of proposals, quotations and miscellaneous correspondence
  • Mail and/or Fax all correspondence/materials as required
  • Other duties as assigned

Education, Training and Experience

  • High School Diploma
  • Solid experience with Microsoft Excel and Word
  • Strong organizational, verbal and written communication skills
  • Exhibit a spirit of cooperation & teamwork
  • Enthusiasm and strong work ethic
  • Ability to work independently
  • Ability to multi-task, work under pressure and meet deadlines
  • Keen attention to detail
  • Some experience and/or interest in the construction field
  • Billing and Invoicing experience

 

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: 1-800-487-7255
Email:  

Equal Opportunity Employer, including disabled and veterans.

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English – Spanish – Chinese

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