Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package that includes competitive salaries, comprehensive medical, dental and vision benefits, paid time off and volunteer hours, education assistance and much more including:

• Medical, Dental, Vision and Life Insurance 
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Personal Days
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Summary

Balfour Beatty Construction in Fairfax, VA is currently seeking an Administrative Assistant to join our team! The Administrative Assistant provides department clerical, administrative and estimating support to professional and management staff.

Essential Functions

• Coordinates and manages document control; including plans, specifications, addendums and other relevant documents for department use.
• Utilizes software to organize plans, specifications and other project documents for department use. Coordinates and updates document changes
• Proficient in or becomes proficient in department bid solicitation software.
• Proficient in or becomes proficient in Construction Specification Institute (CSI) specification organization.
• Proficient in telephone etiquette, participates in call campaigns and communicates with Clients, Subcontractors, Designers and Industry Professionals. Handles department phone calls and directs to appropriate personnel.
• Proficient in or becomes proficient Public Contract Code bid requirements and solicitation of subcontractors.
• Reviews project documents; assembles bid documents, requests bonds, coordinates insurance requirements and compiles bid day bid packages.
• Utilizes, maintains and updates department folder/filing system.
• Assists in preparing agendas and reports for department meetings.
• Handles department meeting schedules, travel arrangements, conference registrations, office equipment and supplies, etc.
• Coordinates and participates in department meetings; Capture meeting minutes.
• Coordinates project identification method in accordance with inter-departmental procedures.
• May review department occupational licenses for renewal annually.
• Assists department in preparing and coordinating bids, proposals, manuals, presentations, etc.
• Coordinates and communicates with other departments (Finance, Marketing, Insurance, Scheduling, Operations, etc.) as needed.
• Maintains confidentiality with sensitive or proprietary information on behalf of managers/executives.

Promote Customer Relations

• Actively participates in industry, client, and community relations to enhance company image.
• Builds effective relationships with clients, design teams, subcontractors, suppliers and industry professionals that reflect and support company core values, department values and client relations.

Culture, Leadership and Employee Development

• Serves as a role model and promotes professional behavior.
• Participates in personal career development through on-the-job training, participates in software training and seminars as applicable for this position. 

Performs other related duties as assigned

Education, Experience and Knowledge

• High school diploma required (Associate degree a plus) and 2-4 years experience in a general/clerical office setting; preconstruction/estimating or commercial construction industry experience preferred.
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Possesses strong communication and organizational skills.
• Able to write clearly and concisely in a variety of communication settings and styles.
• Makes decisions under tight deadlines with composure, occasionally with incomplete information.
• Acts in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding client requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
• Proficiency in Bluebeam a plus.

 About Us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.