The primary function of the Payroll Administrator is to oversee all aspects of the payroll process, to ensure the accurate compensation of employees and compliance with all federal, state, and company rules and policies. This position is a non-supervisory position, but requires the ability to work closely and communicate effectively with management, HR, operations, and the rest of the finance team.
Essential Duties and Responsibilities
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- Perform all accounting duties related to the payroll function to include making journal entries for payroll and accruals, analyzing general ledger payroll accounts, reconciling payroll bank accounts, reconciling 401(k) accounts, initiate direct deposit payments, etc.
- Works with HR to ensure accurate entry of wage rates, deduction codes, benefits, and to execute adjustments to payroll, such as garnishments, child support, PTO, bonus checks, advances, etc.
- Reviews payroll edit report with payroll team each week to ensure accuracy.
- Interprets company policies and government regulations affecting payroll procedures.
- Maintains certified payroll templates
- Manages and maintains the companies per deim/subsistence program.
- Execute direct deposit and government tax deposit transactions.
- Complete monthly and quarterly tax reporting requirements.
- Communicate with employees and their managers about compensation questions.
- Maintain PTO process and accounting procedures.
- Oversee employee expense reimbursement requests and payment.
- Manage the setup, processing, and accounting related to temp labor organizations.
- Maintain all payroll records of the company, ensuring compliance with legal requirements and the satisfactory review by external auditors.
- Act as a technical resource to Human Resources and other departments to address and resolve inquiries and problems, and to provide accurate, meaningful, and timely analysis of payroll information.
- Maintain technical competency and remain current in technology and changes in the industry.
- Other special projects as needed.
*This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
Job Knowledge, Skills and Abilities:
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Business Management:
- Ability to apply state and federal prevailing wage rules to construction activities.
- Ability to create spreadsheets and special reports to analyze payroll data.
- Accurate, organized, and process oriented.
- Proficient with technology, including computers and applicable software used by the accounting department.
- Working knowledge of all payroll functions in the Viewpoint accounting software.
- Ability to follow accounting procedures that support business goals.
People Management:
- Ability to communicate effectively with accounting team members and other employees as necessary to complete their tasks.
Self Management:
- Must be organized, self-motivated, and work well independently and as part of a group.
- Help to create and maintain a positive work culture aligned with Duininck policies and standards.
- Must be a strong team player, able to work effectively with a variety of people, personalities, skills and organizational levels.
- Comfortable in taking personal responsibility to work efficiently and look for ways to improve efficiency and increase profits.
Education and Experience:
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- Four year accounting degree and/or a minimum of three years payroll industry experience.
Work Environment/Physical Demands:
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- Regularly required to stand, sit and move about the facility.
- Ability to work with computer equipment and office equipment.
- Ability to lift objects up 25 lbs.