General Purpose of the Position: 

The Payroll Specialist is responsible for working with the payroll team as a hands on leader and to effectively and efficiently provide procise, allocated time keeping by job.

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Enter timesheets in computer for payroll check production
• Review timesheets vs. budget for proper payment
• Print and review payroll checks for errors
• Review payroll checks weekly with Controller, Asst. Controller and/or other approved staff
• Maintain and enter add on and deductions for advances, insurance, tools, uniforms, garnishments,  etc
• Prepare weekly payroll and job costing reports
• Maintain tracking lists and spreadsheets of payroll and job cost items
• Act as first point of contact for employees

​Secondary Duties:

• Maintain and oversee payroll and employee files
• Maintain office area in a neat and cleanly manner.
• Assist other office staff as directed by the Controller and/or Assistant Controller
• Evaluate workflow and initiate suggestions to improve efficiency in the office.

Competencies:

•  Human Resources Capacity
•  Financial Management
• Technical Capacity
• Communication Proficiency
• Ethical Conduct
• Time Management

Education and Experience Required:

• Minimum five years in payroll timekeeping system 
• Minimum three years prior experience with piece work and time allocation to jobs
• Minimum five years managing a department and/or overseeing staff
• Intermediate user – Word & Excel
• Excellent math skills – requires work with proration, ratios and division
• Proven experience in preparing and working with budgets and reports
• Excellent communication and interpersonal skills

Physical Demands:

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. 

Working Conditions:

• This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Additional Eligibility Qualifications:

• Bilingual- English / Spanish required
• Experience with processing construction payroll a plus

Other Duties:

•  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Medical
• Dental
• Vision
• 401(k) Company Match Program
• Life Insurance
• Paid Time Off Program
• Voluntary Insurance
• Discounts