The Accounting/Office Manager reports to the Operating Unit President and Regional Controller. The Accounting Manager is responsible for areas relating to office administration and coordination of all accounting/financial compliance with the Regional Accounting office. The position is responsible for various accounting activities, including Payroll, Human Resources A/R, A/P, invoicing, general ledger, and audit preparation. The position is responsible for all matters relating to the facility, such as, Information Technology, leases, alarms, equipment rental, phones, utilities, etc.
Primary responsibilities include but are not limited to the following:
- Supervise with the Regional Accounting Office, accounting and financial activities that are necessary for the successful daily operation of the company.
- Coordinate Payroll for Office and Field with Regional Accounting Office and Tandem.
- Establish & Maintain relationships with Owners, General Contractors, Taxing Authorities as required to support successful operations of the company within Corporate Policies
- Provide Support for other departments and projects to assist in their administrative and accounting needs
- Coordinate with local staff to assure smooth operations between the financial functions
- Perform daily banking requirements.
- Take general management direction from Supervisors
- Participate in internal audits
- Prepare various month end financial reports
- Maintain clean accounting and financial records of applicable duties
- Resolve discrepancies on invoices, billings, payments, disbursements.
- Make recommendations to supervisor for cost effective methods of accomplishing specific functions.
- Responsible for day to day operations of the accounting and finance department.
- Responsible for all Billings, posting, and collection of Project Accounts Receivable.
- Responsible for the entry and reconciliation of Inventory levels.
- Work closely with the President to ensure daily Office Administration Coordination.
- Monitor and analyze departmental work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
- Advise staff regarding daily issues and handling of non-routine reporting transactions.
- Direct supervision of receptionist and Service and Op’s Coordinators.
- Prepare/coordinate prequalification statements.
- Perform basic HR duties
JOB REQUIREMENTS:
Education and Experience:
- Associates degree or equivalent work experience.
- At least 4 years of administrative assistant experience.
- Familiarity with Human Resources duties and compliance.
Knowledge, Skills, and Abilities:
- High proficiency with Microsoft Office Suite Products especially Excel spreadsheets
- Ability to communicate well with others
- Ability to handle multiple tasks and well organized
- Proficient typing ability
Tecta offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.
