Johnstone Supply, Inc., the nation’s largest HVACR distribution Cooperative, has a great opportunity for an HR Administrative Assistant to join our team. Johnstone has been in business for over 60 years and has grown into an industry leader with 443 store locations and over $2.5 billion in annual sales.   We work with some of the largest companies in the world, including Daikin/Goodman, Honeywell, Emerson, Johnson Controls, and Fujitsu, to provide our customers with world class products, technical expertise, and quality service.

At Johnstone Supply, it’s all about Cooperation. Our cooperative spirit is driven by local ownership, supported by a national network, and has fueled our growth. Our Joliet facility, approximately 236,000 square feet, is a fast-paced operation that provides high level quality service to our Midwest membership base. This position is responsible for assisting the Corporate HR Manager in administering Human Resources functions in the distribution center and provides administrative support for the DC Manager.

Position responsibilities:

• Assists the Corporate HR Manager and DC Manager to implement Human Resources policies and procedures and serves as the local Human Resources contact for an assigned Distribution Center.
• Assists in hiring qualified employees by posting job openings, screening and interviewing candidates, coordinating background checks and drug screens, and maintaining files and records associated with the selection and hiring process. Serves as the liaison between supervisors and temporary agencies to coordinate temporary staff.
• Completes and submit paperwork to process employee hires and changes, including job title changes, schedule changes, supervisor changes, promotion, hires, and terminations. Maintains on-site and electronic records and files, as well as submits required paperwork to the Corporate office in a timely manner.
• Assists in the administration and tracking of employee leave requests in accordance with applicable laws and company policy by responding to employee requests for leave, working with the HR Manager to determine eligibility, administering paperwork, collecting required documentation, and accurately tracking leave hours.
• Assists in managing employee relations to meet company objectives and legal requirements, including initial review of employee issues, conflicts and disagreements, sitting in on employee/manager meetings, conducting exit interviews, coordinating employee communication, conducting new employee orientation, and coordinating recognition and reward programs.
• Helps administer employee benefits, including health, disability, and 401K, by coordinating and/or delivering new employee and open-enrollment presentations, ensuring enrollments are completed in a timely manner, and assisting employees with benefits questions.
• Ensures timesheets are completed accurately and in a timely manner by coordinating timesheet reviews with supervisors.
• Helps administer employee reviews by ensuring reviews are conducted in a timely manner and forwarded to Corporate.

Position requirements:

• Associate’s degree (A.A.); at least two years of administrative experience, preferably in Human Resources, and/or training; or equivalent combination of education and experience.
• Knowledge of and ability to apply human resource management principles, including hiring, training and orienting, coaching, and evaluating employees.
• Previous knowledge or experience with LEAN or Continuous Improvement is preferred, but not required for this position.
• Ability to interpret and apply Federal, State, and Local Human Resources laws and regulations, such as FMLA.
• Ability to develop and use systems for organizing and keeping track of information.
• Ability to learn and use HR systems and programs (HRIS, timekeeping, ATS, HCM), word processing, E-mail, and spreadsheet programs (Word, Excel, Outlook).
• Ability to read and understand insurance procedures, professional journals, and governmental regulations.
• Ability to maintain confidentiality of information.
• Ability to complete paperwork and necessary documentation.
• Ability to work with others in a team-based environment.
• Ability to provide consistent, quality customer service.
• Ability to communicate information between employees and management.
• Ability to communicate with others in order to influence attitudes and actions.
• Ability to employ considerable tact and diplomacy in communicating with others.

Johnstone Supply is strongly interested in hiring a great candidate that exhibits work behaviors & values that are conducive to building and maintaining a strong and effective company culture. These behaviors include:

• Customer Focused: Taking the perspective of who we serve into everything we do, anticipating their needs, and responding quickly.
• Own It: Focus on the goal and show initiative, with a sense of urgency and pride in doing things right the first time.
• One Team: We win together, with everyone playing their role and leveraging the strengths of the team.
• Innovate: Embracing and creating positive change to continuously improve and developing competitive, valuable solutions.
• Engage: Seek out and share information to make sure everyone is fully informed and aware of what they need to know to succeed.

Johnstone offers a competitive wage and benefits that include medical, dental, vision, life, LTD, 401(k) with company match, and PTO after 90 days. Our commitment to continuous improvement & investment in our people is only matched by our commitment to superior customer experience. If you are ready to take the next step in your career, apply now.

Visit our website, found here, for more information about our growing company.

EOE