Position Overview:

Wharton-Smith, Inc., a highly regarded General Contractor based in Central Florida, is seeking qualified candidates for a Preconstruction Coordinator/Administrative Assistant position for our Precon. Services Department located at our Corporate Office (Sanford, FL).

Primary  Responsibilities:

  • Make phone calls for estimators.
  • This is an Entry Level role, we are seeking candidates that have 1-2 years of Administration experience. 
  • Make phone calls for MWBE Good Faith Efforts. Assist with iSqft data entry and project set-up. Assist with plan orders.
  • Assist with updating the Bid Schedule.
  • Assist with completion of Bid Documents.
  • Data Entry – Updating Current and Completed Project Lists, Project Information Database, Resumes, etc.
  • Available to estimators for copies, scanning, etc.
  • Assist with bid running including helping other offices when available.
  • Communicate daily with subcontractors regarding access to plans and specs. Assist with ordering bonds and insurance.

Specific Requirements:

  • High school diploma.
  • Proficiency at typing: preferred level of at least 45 wpm. Ability to absorb new ideas and concepts quickly.
  • Ability to effectively prioritize and execute tasks independently in a high-pressure environment. Must be able to work in a fast paced atmosphere.
  • Ability to travel for bid submission and work overtime when needed. Excellent telephone etiquette, written and interpersonal skills.
  • Collaborate effectively in a team environment. Detail-oriented and organized.
  • Working knowledge of Microsoft products (Word, Excel, etc).
In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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