ESSENTIAL FUNCTIONS:

60% Budget Preparation and Special Assessments

• Prepare spreadsheets, summaries, analyses, performance measures, and related items for the budget process and coordinate production, publication and distribution of budget documents.
• Maintain records pertaining to letters of credit and provide updates as needed to developers and the Planning and Engineering department.
• Maintain project cost summaries for improvement projects once certified by the city engineer.
• Submit project costs to the city’s financial advisor for spreading of special assessments against properties in benefit districts and assist with notifying property owners of pending assessments. Answer inquiries from property owners concerning special assessments.
• Input responses from citizen satisfaction survey and assist with preparation of report.

20% Financial Research

• Investigate potential revenue sources and expenditure reductions.
• Conduct research for assigned projects, including analyzing data and reporting results.
• Provide financial research and analysis for the Capital Improvement Program, Vehicle Replacement Plan, and Equipment Plan.

20% Finance Department Support

• Answer phone calls and respond to walk-ins for the department and relay messages to the appropriate person or department.
• Oversee the fixed asset inventory system and disposal of assets, including coordination of the annual auction of surplus equipment.
• Serve as Bid Board Secretary and prepare agendas, packets, and minutes for meetings.
• Serve as a website wizard by monitoring and maintaining certain webpages.
• Coordinate notary public applications and renewals.
• Serve as backup to staff who run video production software at City Council meetings.

Continually looks for new and improved ways of completing the above functions.  Other tasks as assigned will be performed to address business needs.

POSITION REQUIREMENTS

Latitude:  Most duties are assigned, and then the employee arranges tasks to complete duties.  Problem-solving is accomplished by employee independently most of the time.  Most decisions not affecting other departments may be made independently based on city policy. Regular and reliable attendance at work is required.

Interaction: Frequent interaction with employees throughout the organization and the general public.

Qualifications:

• Bachelor degree in finance, public/business administration, or related field, required.
• MPA or MBA, or equivalent experience, preferred.
• One year experience in financial management, public administration, or budget preparation, preferred.
• Notary Public, achieved within three months of employment.
• Kansas identification card or valid Kansas driver’s license, required.

Knowledge, Skills, and Abilities:

• Knowledge of financial reporting and budget preparation.
• Knowledge of computers, business correspondence, filing, typing, organizational skills, and municipal procedures.
• Ability to analyze financial information against public policy goals and objectives.
• Ability to operate office-related equipment, including ability to access and retrieve information from various computer software programs.
• Proficient in Microsoft Word, intermediate level Excel, and PowerPoint.
• Ability to navigate the internet for research purposes.
• Ability to meet and deal tactfully with the general public and to communicate effectively and clearly, both orally and in writing.

Physical Requirements/Environmental Conditions:  Office environment.  Occasional carrying, lifting, moving, or pushing of 30 pounds.  Occasional bending, squatting, and twisting.  Frequent use of manual dexterity and visualization of a computer screen throughout the day.