NK Architects, P.A

Morristown, NJ, 07960

Public transit available

 

About NK Architects:

NK Architects is a full service architectural, interior design, planning and structural engineering firm committed to client service and the pursuit of excellence in architecture. Find more information at www.nkarchitects.com 

Founded in 1972, NK is proud of its sustained growth, the recognition as a market leader in healthcare, education, multi-family housing and corporate interiors.  NK is the recipient of numerous significant and award-winning projects. With a staff of approx. 70 employees, NK is a regional firm with offices in New Jersey, New York City and Pennsylvania, working with clients throughout the country. 

NK’s success is due in no small part to the dedication of a very talented and committed staff, an obligation to maintain our core values of empathy, curiosity and leanness fueled by the ongoing confidence of our clients.

 The professional team at NK are natural leaders who are passionate about their work and have earned the reputation that enables them to exemplify NK's unique skill and agility.

 At NK we understand and embrace the importance of what we do and take seriously our responsibility to our clients, end users and the environment. We work hard every day to promote this as an integral component of our culture.  At NK we value diversity, equity and inclusion and ensure that we create a workplace that mirrors the communities in which we work.

We are looking for an enthusiastic and motivated individual to join our Finance team.  This is a unique hybrid opportunity for someone who is looking for tremendous exposure in the areas of both Human Resources and Finance.  The role will report to the Accounting Manager and the CFO.  Training and mentorship will be provided.

NK Architects is an EQUAL OPPORTUNITY EMPLOYER.

Must be eligible to work in the United States.  No alien sponsorship will be provided.

HR & Finance Assistant

Job Summary:

The HR / Finance Assistant will be responsible for HR Administration in the Human Resource Information System (HRIS), assist with administration of employee benefits (medical, dental, vision, transit, FSA, DCA, Life, Disability), administer payroll and liaise with the payroll provider, Accounts Receivable, Vendor Accounts Payable and Employee Expenses.  This role will report to the Accounting Manager.

Anticipated Salary Range: $45,000 – 60,000 dependent on level of experience.

NK Architects offers a comprehensive benefit package (medical, dental and vision) as well as 401K plan

Supervisory Responsibilities: ·    None.

Duties/Responsibilities:

Human Resources Admin & Payroll – 50%  

Payroll

  • Administer bi-weekly payroll through Paychex Flex
  • Monitor Vacation, sick leave, Short Term Disability, FMLA, and other Leave of Absences
  • In conjunction with CFO, monitor employee tax and wage deductions in 3 states NJ, NY, PA
  • Ensure Section 125 compliance in all payroll deductions
  • Coordinate with Merrill Lynch for 401K deductions

 Employee Record Maintenance

  • Maintain accurate and timely employee records including updates and changes such as address, cost rate change, title & position, Tax information, etc., into Paychex, Deltek and HRIS.

Orientation, On Boarding, Employee Separation

  • Assist with onboarding new hires including collection of employee personal data, compliance documentation and set up in HRIS, Payroll & Deltek
  • Prepares employee separation notices and related documentation
  • Terminate employees in all applicable systems (HRIS, Paychex, Deltek)

Benefits

  • Assist with sourcing benefit options prior to open enrollment and the administration of Fall open enrollment
  • Investigate workman’s compensation claims, prepare reports for insurance carriers, assist with workers comp audit.
  • Assist with payment and reconcile benefit Invoices (Guardian, Oxford, Aflac) monthly
  • Manage vacation accrual, sick and safe leave accrual and cross check between HRIS and Deltek

 

Accounting – AP / General Accounting / Cash deposits – 50%

Accounts Receivable / Accounts Payable / Cash Management / Employee Expenses

  • Develop and maintain relationships with clients AP departments and follow up on AR on weekly basis
  • Effectively manage select vendor payments processed through Deltek Vision to ensure timely payment and accurate account allocation.
  • Actively manage monthly employee cash expenses, ensure appropriate receipts back up provided and exercise due diligence in applying all payments.
  • Record all ACH payments.
  • Record all cash deposits.
  • Monthly reconcile the AP sub ledger to General Ledger
  • Ad hoc payment analysis as requested

 Other Accounting

  • Process month end / Year end Journal Entries as provided by Accounting Manager
  • Process entries related to HR & benefits for Flex Spending Accounts, Quarterly tax installments, Cobra

Required Skills/Abilities

  • This is very much a hybrid role with opportunity for growth and exposure to both HR and accounting and a chance to bridge the gap between these vital areas of the business.
  • This candidate needs to demonstrate an eagerness to learn new systems
  • Excellent organizational skills and attention to detail
  • Keen ability to manage time and competing priorities
  • Analytical and problem-solving skills essential to this role
  • Strong Communication Skills both verbal and written
  • Must be reliable and extremely trustworthy, access to sensitive information
  • Must be proficient in Microsoft Office Suite or related programs (Office 365, Word, Excel & Powerpoint), there will be a considerable amount of excel, comfortable in sorting, summing, v-lookups.
  • Must be able to adapt to new systems, Deltek Vision & Birddog / Arcoro HRIS software
  • Ability to maintain confidential and meticulous records.
  • Works well in a team environment

Education and Experience:

  • College diploma required
  • HR and /or business or Accounting background preferred.
  • Deltek vision experience preferred, but not essential
  • Birddog / Arcoro HRIS experience preferred, but not essential
  • Payroll experience preferred, but not essential

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone:
Email:

Equal Opportunity Employer, including disabled and veterans.

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