Description

Since 1928, ASPLUNDH TREE EXPERT, LLC. has been dedicated to safe, efficient and innovative clearance services to the line clearance industry. A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 34,000 diverse, energetic professionals throughout the U.S., Canada, New Zealand, and Australia.

At Asplundh, our mission is to be the recognized world leader in providing professional, safe, cost-effective, and environmentally sustainable vegetation management and other utility-related services. We challenge our people to consistently exceed the expectations of the customers for whom we work and the people they serve.

Our mission drives us. Our people inspire us. Asplundh values your skills, education, and experiences. Join us on our mission to becoming the world leader in utility-related services!

Asplundh Tree Expert, LLC is looking for an Executive Assistant.

POSITION SUMMARY

The Executive Assistant provides high-level administrative support to company executives by conducting research, handling information requests, and performing highly visible and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings or events for executives. This is not an entry-level position.

This role is a dedicated Administrative Professional resource to the Executive Support Group. The information on this job description has been designed to indicate the general nature and level of work performed by employees in this position.  It is not a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. 

ESSENTIAL FUNCTIONS

  • Maintains professionalism to provides a wide range of complex office administration and support to senior level executives, directors, and managers.
  • Uses discretion and strict confidentiality with all company materials and proprietary information, including appointments, visitor and personnel identification, status, and location.
  • Coordinates complex scheduling and extensive calendar management, as well as content management and information flow to senior executives.
  • Manage all travel and event logistics and services, including technology and equipment needed to run the event, food, beverages, transportation, and lodging.
  • Prepares and maintains comprehensive memoranda, data, lists, and other pertinent information for outside legal counsel, agencies, clients, and preferred vendors.
  • Ensures timely payment, administration, and record-keeping of vendor invoices and company cardholder transactions.
  • Arranges and maintains extensive files for case management or other projects in various stages of development.
  • Performs administrative and office support, such as typing, dictation, spreadsheet creation, faxing, email, and document retention. 
  • Prepares, updates, and maintains standardized correspondence such as agreements, information requests, meeting minutes, and board resolutions.
  • Accountable for shipping and receiving materials via USPS or commercial carriers.
  • Maintains employee files, including timekeeping and PTO/vacation tracking, training qualifications, and participates in the onboarding process of Safety Professionals.

MINIMUM REQUIREMENTS:

  • Five plus years of related experience with proven experience as a Senior-Level Administrative Assistant.
  • Excellent communication and interpersonal skills and the ability to provide information and service to diverse internal and external contacts.
  • Strong organizational, project management and problem-solving skills with strong multi-tasking abilities.
  • Ability to work across teams with a variety of projects and constituencies.
  • Must be proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word) with the aptitude to learn new software systems.
  • Available to work mandatory overtime, as needed.
  • Willingness to travel by using commercial transportation, including airplane and rental cars.
  • Familiarity with OSHA standards a plus, but not required.

ESSENTIAL MENTAL REQUIREMENTS:

  • Work in a constant state of alertness and safe manner
  • Ability to perform tasks involving high levels of cognitive function and judgment.
  • Ability to take prompt and appropriate response to operating conditions.
  • Ability to accurately gauge lengths of time and distance
  • Ability to quickly store and recall instructions in one’s short-term memory.
  • Ability to concentrate.

Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation.  Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer, including disabled and vets.

 

Accessibility:
Equal Opportunity Employer.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese

If you want to view the EEO is the Law Supplement poster, please choose your language: English – Spanish – Chinese

If you want to view the Pay Transparency Policy Statement, please click the link: English


To see other positions, click here.