Geosyntec, a fast-paced and deadline-driven environmental professional services firm is seeking an enthusiastic self-starter to support competitive winning proposal efforts from the premarketing stage through team interviews. This hands-on Proposal Support Coordinator for our San Francisco Bay Area, CA operations, will support our environmental practitioners in developing compliant, comprehensive, and compelling submittals (proposals and opportunity-specific statements of qualifications (SOQs). Utilizing superb writing and organizational skills, you will participate in the Go/No-Go process; and help to manage, schedule, edit, and produce submittals and related sales-support materials; evaluate selection criteria, and develop appropriate response strategies.

Ranked by Engineering News-Record in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. Learn more by visiting www.geosyntec.com.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position will primarily focus on performing proposal preparation and marketing and sales support activities including but not limited to the following:

  • Plan, schedule, prepare, edit and coordinate SOQs/proposals, letters of interest, bid packages and responses to inquiries to ensure that all RFQ/RFP criteria are met;
  • Apply RFQ/RFP client instructions and decision/selection criteria in accordance with federal, state, and local laws, regulations and guidelines;
  • Verify compliance with Client’s RFP/RFQ requirements and criteria related to the decision/selection process, fee pricing/budgeting, and other issues; obtain from legal, insurance, and contracts departments required forms, comments, and approvals related to the submittal;
  • Schedule and track individual proposal elements and status to ensure that proposal is sent in accordance with timelines;
  • Provide assistance for research studies of markets, competitors, and/or client prospects;
  • Apply techniques used to validate accuracy of prospect data in the contact management programs and databases; and
  • Perform special market research projects and related work as required.

The key to success in this position is personal drive, and the ability to understand the perspectives and needs of our clients, coupled with a commitment to technical excellence. The position adds tremendous value through personal initiative, the ability to prioritize collaboration, keep the big picture in mind, and formulate a cohesive, persuasive message out of many individual parts. Your ability to catalyze and facilitate the success of a group means that you are passionate about learning from and working with multiple people and adding meaning and value to the representation of the firm’s capabilities to our clients. You work well under pressure, maintain diligent communication and attention to detail, communicate frequently, and enjoy the challenge of juggling multiple deadlines and projects.

EDUCATION, QUALIFICATIONS, AND EXPERIENCE 

  • Bachelor’s degree from an accredited college with a major in communications, marketing, English, journalism, psychology, or another applicable discipline (required) and at least 3 years of similar professional experience  (preferred); or any equivalent combination of education, experience, and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position. (required) 
  • Proven experience assisting with the preparation of qualifications, proposals, presentations, and other marketing materials. (required)
  • Ability to write/rewrite copy for inclusion in correspondence, collateral marketing materials, and presentations conforming to prescribed style and format. (required)
  • Demonstrated writing skills, including the ability to craft a story in a compelling manner. (required)
  • Advanced proficiency in the use of office equipment and the most recent release of MS Office, Adobe Acrobat, InDesign, Photoshop, Illustrator, and database software; and strong graphic design skills. (required)
  • Ability to carry out instructions furnished in written, oral, or diagram form. (required)
  • Ability to handle multiple tasks, maintain constant attention to detail, and be skilled in working both collaboratively and independently to perform effectively under tight deadlines. (required)
  • Excellent organizational, time management, and prioritization skills. (required)
  • Ability to adapt to different communication styles and thrive in a client deadline-driven work environment. (required)
  • Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

CULTURE/EEO STATEMENT

Geosyntec strives to hire and retain the best and brightest people in their fields. We look for exceptional interpersonal skills, communication skills, and problem-solving abilities, plus a passion for technical excellence and quality. We seek individuals with leadership potential, a commitment to lifelong learning and growth, and the desire to build a long and rewarding career with a growing Firm.

Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding projects, and a place that has been nationally recognized for its employees' quality of life, technical expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting http://www.geosyntec.com/careers/

We are proud to offer our employees a highly competitive benefits package. Learn more by visiting http://www.geosyntec.com/careers/employee-benefits

The Geosyntec family of companies is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, ancestry, sex, sexual orientation, gender identity, national origin, age, disability, medical condition, marital status, domestic partner status, veteran status, and other legally protected characteristics.

The EEOC Know Your Rights and Pay Transparency policies are available here:

Geosyntec is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to hr@geosyntec.com or call (561) 995-0900 and let us know the nature of your request and your contact information.


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