Real Estate Background

Founded in 1908, NEBCO, Inc. is a fourth-generation, family-owned and operated business with more than 1,200 employees and 50 locations throughout Nebraska. NEBCO Real Estate has grown to include an impressive list of commercial, residential, and retail land developments to better serve businesses and residential living in Nebraska.  The Commercial Real Estate portfolio has over 1,000,000 square feet of office, retail, and industrial lessees with over 40 tenants.  Properties include Landmark Centre located on historic Lincoln Mall in the Nebraska Capital Environs District, the Chalco Valley Business Park near 144^th & Chandler Road in Omaha and the Fallbrook development located in Northwest Lincoln. 

NEBCO has grown to become one of Nebraska’s most diversified and successful privately-owned businesses. For more information about NEBCO, visit, www.nebcoinc.com.

Position Summary

NEBCO is looking for a high performing Commercial Lease Administrator to join our team. The ideal candidate will be accountable for all day to day property operations that assure well-managed, well maintained buildings, placing emphasis on positive responses to the concerns and needs of the tenants, life safety, and quality programs in coordination and conjunction with the goals and objectives of the company.

Essential Duties & Responsibilities

Administrative:

• Provide full administrative support, including typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings.
• Research invoices and payments to assure practices are being met and make suggestions for change to ensure continuous improvement and efficiency of the department.
• Answer and route phone calls from tenants and/or vendors to the appropriate contact within Facilities and/or dispatch personnel based on immediate needs.
• Assist in special needs, requests and projects, as required.

Operations

• Prepare and coordinate bid proposals, service contracts and approved invoices.  Assist in bidding process and assist Manager in their efforts to ensure compliance with policies and procedures.
• Perform and report on monthly inspections at each managed property. Address any issues found, in keeping with lease contracts and company standards.
• Travel to assigned properties to regularly inspect properties and meet with current tenants.

Contract Administration

• Prepare and code invoices for Managers approval.
• Ensure prompt and accurate completion of contract and certificates of insurance information.
• Track and file contracts and insurance certificates.
• Maintain vendor database and ensure all liability insurance requirements are met.

Tenant Relations

• Monitor and maintain the property maintenance work order system and prepare reports accordingly for the Manager.
• Maintain purchase order processes.
• Provide quality and timely customer service to current and prospective tenants.
• Assure proper emergency contact information of tenants is maintained and updated.
• Write work orders for Maintenance based on information from tenants, technicians or information gathered from site visits.

Project Management

• Tenant Improvements and Renovations - Inspects construction site to monitor progress and ensure conformance to safety standards.
• Identify and maintain comprehensive list for short, mid-range, and long-term maintenance needs and improvement projects.
• Create and update, as necessary, Commercial Property Database to include lease files, floor plans, surveys, legal descriptions, property tax information, etc.
• Assist in the creation and reconciliation of operational expense budgets and reports.

Professional Environment

• Represent the company according to a high level of professionalism, ethics, integrity and product knowledge.
• Represent the company by attending industry association related meetings as assigned.
• Maintain and/or achieve industry related certifications.

Other

• Abide by Company Safety Program and Policies, while performing duties safely.
• May perform Office Manager type duties for NEBCO Inc. and affiliated company locations.
• Other duties may be assigned.

Position Requirements & Education

• Bachelor’s Degree (or equivalent work experience) in Business Administration, Finance, Architecture, Engineering, Construction Management or related field with two to three years of directly relevant Commercial Real Estate experience with a proven track record managing large properties; preferably in diverse commercial type property settings /or equivalent combination of education and experience.
• Must have demonstrated ability to apply property management concepts in practical situations.
• To perform this job successfully, an individual should have a strong working knowledge of MS Word, PowerPoint, Outlook, and Excel.
• Must assure tracking systems are able to alert future projects based on customer input.  
• Previous property management software experience is preferred.
• Must have a valid NE drivers’ license, a good driving record and be insurable under the company’s insurance program.
• Must be able to travel to multiple properties.

Benefits Include

• Retirement Plans
• PAID Holidays
• Insurance Benefits
• Wellness Program - with the opportunity to earn five additional days off
• PAID Time Off
• On the Job Training

Working Conditions

While performing the duties of this job, the employee is frequently required to sit, stand and talk or hear.

The employee is regularly required to walk and use hands and fingers to handle, or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

Must be able to go to property sites on a regular schedule. 

While performing the duties of this Job, the employee is frequently exposed to adverse outside weather conditions. 

The noise level in the work environment is usually moderate to loud. 

The employee will be on-call for emergency situations.

The job requires a considerable amount of discipline to motivate and maintain a constant commitment to meeting goals and achieving results. 

These are non-smoking campuses and facilities.

Condition of Employment

Candidate is required to meet the above qualifications, task frequency and PPE requirements.  Approval of pre-employment reference & background checks, and post offer drug/alcohol testing with back screens (if required) are conditions of employment.