COMPANY OVERVIEW

Hunt Electric Corporation is a national design build electrical contracting firm grounded in the simple, powerful concept of performing efficient, quality work. We value trust, relationships, performance, reward, safety, and diversity. Our loyalty is to our clients, our communities  and our employees in more than 40 states. We offer a competitive compensation and benefits package including:

We are continually seeking individuals who are passionate about the electrical design and construction industry who want to contribute to our company growth. If you are passionate, love what you do and hold yourself to a standard of excellence, we want to hear from you!

ROLE AND RESPONSIBILITIES

The Executive Assistant is responsible for providing administrative support to the National Division’s Vice Presidents and Estimating Manager in a timely and professional manner. This position requires strong organization and communication skills as well as a high level of confidentiality.

• Schedule and maintain calendars, including the coordination of travel.
• Coordinate internal and external meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up.
• Complete expense reports and/or credit card reconciliation.
• Collect and communicate monthly financial reports and metrics.
• Organization, maintain and retrieve corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Track and provide feedback and recommendations on organizational continuous improvement efforts.
• Assist with various project management and estimating duties utilizing construction related computer programs.
• Assist with proposal presentation/documentation requirements.
• Electronic file management of drawings, specifications, request for quotation from customers onto Hunt’s shared file management system.
• Other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Business Administration or related field preferred.
• 5+ years of proven similar experience directly assisting executive level teams.
• Must be proficient in Microsoft Office products, intermediate in Excel.
• Display a high level of confidentiality in all business matters.
• Ability to work independently as well as in a collaborative team environment.
• Excellent customer service, written and verbal communication skills.
• Strong phone contact handling skills and active listening.
• Self-motivated and able to work in a fast-paced environment with heavy workload.
• Ability to multitask, prioritize and manage time effectively while staying organized.
• Ability to meet deadlines and adapt to changes in priorities.

SUMMARY OF KEY CHARACTERISTICS

• Approachable
• Trustworthy
• Strategic
• Organized
• Team player
• Action oriented
• Effective communicator

PHYSICAL REQUIREMENTS

• This job operates in a professional office environment.
• This role regularly uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines.
• This position requires the ability to lift files and open file cabinets.
• Employees are frequently required to sit, stand, and occasionally required to bend, kneel, reach, stoop, or crouch.
• This position may occasionally lift up to 10 pounds.