POSITION SUMMARY

The Administrative Assistant performs various routine clerical duties to support the organization.

Supervisory Responsibilities:

• None

Duties and Responsibilities:

• Performs clerical duties
• Operates Office Machines
• Organize, file, maintain records
• Update Waste Management log for all open invoices
• Process monthly equipment allocations for Matrix owned equipment and All State Equipment
• Post depreciation in Sage for MEI & AEI monthly
• Process Textura fees in Sage that are debited from PPB General
• Post all ACH and check deposits in accounting software
• Cut weekly per diem checks for the field
• Monthly and weekly reimbursements and allowances – receive approved receipts from employees, compile, code, file receipts and process transactions
• AMEX Corp card – Enter and pose Credit Card transactions and payments
• Credit Applications
• Reconcile all vendor accounts and statements
• Assists walk in with job applications
• Dispatch employees from the Union
• Provide workers with t-shirts as needed
• Manage employee certifications
• Assist with airport badging as needed
• Workman Comp Claims – share with broker and file
• Receives questions from employees, supervisors, co-workers – answer or refer them to the appropriate staff.
• Manage WorkMax
• Create Quarterly Newsletters
• Track and apply for new business licenses
• Process all New City Business Licenses and calendar expiration dates a month prior to discuss with Project Managers to see if it needs to be renewed prior to expiration

Required Skills/Abilities:

• Ability to type at least 45 words per
• Excellent verbal and written communication
• Excellent interpersonal and customer service
• Excellent organizational skills and attention to
• Excellent time management skills with a proven ability to meet
• Proficient with Microsoft Office Suite or related

Education and Experience:

• High school diploma or equivalent
• Clerical experience

Physical Requirements:

• Prolonged periods sitting at a desk and working on a
• Must be able to lift up to 15 pounds at

Compensation and Benefits:

• $15-$20 per hour 
• ESOP company - fully vested after 6 years 
• 401K with 3% matching - available after 1 year 
• Health, Dental, and Vision Insurance - available after 60 days
  • HMO and PPO plans available 
• Monthly birthday luncheons - employees receive a gift card. 
• Regularly hold happy hour and teambuilding activities. 
• Host other company events: airshows, family days, etc. 
• Kitchen stocked with drinks and snacks. 
• Casual dress code.