Design your career with WSB & Associates, Inc., named to the StarTribune's 2013 and 2014 Top 100 Workplaces in Minnesota and the 2005 and 2014 Zweig Group Hot Firm List. WSB has an opportunity in our St. Paul office for an administrative assistant / receptionist.
What You Will Do: You will perform a wide range of administrative and receptionist duties in a fast-paced and challenging environment, including: providing project management assistance to multiple individuals; developing, composing, typing and proofreading a variety of documents; coordinating document production; word processing and spreadsheet work; scheduling meetings with internal and external clients; operate a multi-line ShoreTel telephone system to answer incoming calls; directs calls to appropriate staff; greet visitors and ensure visitors meet with appropriate staff; and assist with incoming and outgoing mail. Your work will come directly from staff in the St. Paul office as well as other professional and administrative staff in other offices. We anticipate the total hours being 30 – 40 hours per week and are flexible as to the days and hours worked within an 8:00am – 4:30pm Monday through Friday parameter.
What You Will Bring: The successful candidate will have 5+ years administrative assistant experience with superior written and verbal communication skills. The ability to problem solve and make decisions (such as prioritizing work tasks, organizing materials, and keeping project managers informed of potential conflicts) is an important function of the job and will be required on a daily basis. Strong typing, grammar, spelling and editing capabilities are required – you will be working with engineers that need assistance in this area. Basic math/computation skills, flexibility and ability to work with a number of people at one time on a variety of tasks are also an important function of this job. The ideal candidate will be detail-oriented, a self-starter, and be able to work independently. Proficiency in Microsoft Word (high level skills) and Excel (intermediate level skills) are a must. Knowledge of Power Point, Adobe Acrobat, Access, and Laserfiche or similar electronic file management system is desired. A two-year Administrative Assistant degree is preferred. Previous experience in supporting engineers or other technically-minded people from multiple locations is a plus.
Who We Are: WSB is an energetic professional consulting and design firm with offices in Minneapolis, St. Paul, Burnsville, St. Cloud, Rochester, Northfield and Bismarck. WSB has more than 250 staff members who provide diverse engineering, planning, environmental, and construction services to clients in the government, energy, and commercial markets. Our services also include GIS, landscape architecture, right of way, and surveying.
