Post Award Grants and Contracts Analyst

The Institute for Medical Research (IMR) is seeking a Post-Award Grants and Contracts Analyst. IMR, a non-profit corporation (NPC) established in 1989, conducts and supports research and educational activities in collaboration with the Durham VA Health Care System.

The Post-Award Grants and Contracts Analyst activities include detailed reconciliation of project financials, preparing complex financial reporting for investigators and business managers to assess whether a project is on target or if adjustments are needed, recommend budget revisions or modifications. Manages project closeout.

Primary Job Responsibilities:

Post-Award Financial Administration and Reporting

  • Sets up and maintains PI project budget in the accounting system.
  • Works closely with the Grants and Contracts Administrator and advises on the need for re-budgeting, no-cost extensions, or modifications.
  • Researches and recommends solutions to problems related to allocation, expenditure.
  • Analyzing budget variances and reviewing and approving allowable expenditures.

Accounts Receivable

  • Based on the study budgets and/or information from study staff, create accounts receivable invoices per required templates and send to funder per billing instructions, being aware of websites, portals, and required communication methods and contacts.
  • Enter invoice into MIP accounting program, assuring the proper customer, general ledger codes, and amounts are accurate. After supervisor approval, send to appropriate vendor.
  • Enter receipts as funds are received, matching receipts to the outstanding A/R invoices. Notify PI/study staff of receipt of funds.
  • On a monthly basis, before the 7th of the month, create and process monthly billing as needed for salary reimbursements and study billing.
  • On a monthly basis, no later than the 10th of the month, prepare and send Revenue and Expense Statements for PI’s.

Accounts Payable

  • Prepare, reconcile, and track subaward invoicing and payments.
  • Prepare, reconcile, and track Industry Sponsor invoicing and payments.
  • Analyzes trends in expenditures (i.e., identifying a dramatic increase in expenditures in a certain category: monitoring expenses close to the project end date, etc.) and recommends and implements a course of action.
  • Reviews financial reports and advises PI on the financial status of all projects, including forecasting possible problem areas.

Post-Award Compliance

  • Ensures that all interim and final technical/financial and invention reporting as required by the funding agency is accurate and completed on time.
  • Report post-award data to the Executive Director and Financial Officer.
  • Responsible for ensuring all necessary post-award compliance activities are completed within the required timeframes while adhering to sponsor and institutional policies. Ensures compliance with prime award terms and conditions.
  • Maintain working knowledge of on-line financial systems.
  • Responsible for award close-out and confirm all reports have been submitted to sponsor agency.

Cross-Departmental Collaboration

  • Provide guidance to and work closely with Accounts Payable, Accounts Receivable, Payroll, and Human Resources department to ensure all payables, receivables and payroll items are within allocated budgets.
  • Create a reliable review and tracking system for assessing grants and contracts.

Required Competencies and Qualifications:

Bachelor’s degree and three to five years of experience and/or training in the financial management of sponsored programs or an equivalent combination of education and experience. To perform the job successfully, an individual should demonstrate the following competencies:

  • Strong command of budgeting, financial stewardship, and analysis.
  • Superior interpersonal skills; adept with handling diverse personalities, requests, and needs.
  • Strategic thinker who looks for process improvement and strengthen systems.
  • Skilled with presenting data in both written and visual formats.
  • Ability to work in an environment with efficient turnaround time and other goals that contribute to high-quality customer service.
  • Ability to analyze, problem-solve, interpret, and apply policies/regulations.
  • Ability to manage multiple projects, tasks, and priorities to achieve desired goals.
  • Ability to work independently as well as part of a team.
  • Understands business implication of decisions, displaying orientation to non-profit status with demonstrated knowledge of market and competition.
  • Post-award clinical trial and contract/grants management expertise.
  • Significant experience in developing, negotiating a variety of agreements including creative problem solving and effective decision making.
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial report.

Physical Requirements:

The physical requirements and activities that are required to perform the essential functions of the position include, but may not be limited to, as follows:  Must be able to occasionally lift, pull and push a minimum of 25 lbs., stand for extended periods of time, sit for extended periods of time, squat, kneel, and stoop, regularly use fingers, hands for computer work.

Salary Range: $49,285 - $57,512 per year

IMR offers a competitive benefits package which includes health, dental, vision and insurance. IMR also offers a matching 403b retirement savings plan, paid holidays, vacation, and sick leave. Employees work for the Institute for Medical Research and will have an appointment at the Durham VA Healthcare System. Employees must undergo a federal background check and may require a drug test prior to hiring. We will not sponsor applicants for work visas.

Supervisory Controls: 

The Post Award Grants and Contract Analyst position falls under the direct supervision of the Executive Director, IMR. Although incumbent must use initiative, independence, and some discretion in performing work, the final decision-making authority lies with the Executive Director.

Closing Statement:  This position description for the Post Award Grants and Contracts Analyst is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by Management at any time based on IMR’s business needs.

Please visit for information about employee benefits.        

Participation in the vaccination programs may be required for all Department of Veterans Affairs Health Care Workers Without Compensation (WOC) appointments.

Equal Opportunity Employer, including disabled persons and Veterans.

Click here to apply to this position and others directly on the Institute for Medical Research Careers Page!

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Equal Opportunity Employer, including disabled persons and veterans.

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