Join KBS, Inc., one of the mid-Atlantic's largest commercial general contractors. We've been a great place to work for over 48 years. Nearly 40% of our employees have been with KBS for more than 10 years! We are seeking a Construction Project Assistant to provide administrative support to the construction project management team. Candidates must have a minimum of three years administrative experience in a general contractor setting or a combination of education and experience to meet job requirements.

Job Responsibilities

• Prioritizes workflow to manage multiple projects
• Monitors financial reporting; identifies and reconciles discrepancies
• Composes/edits all project and outgoing correspondence as directed; logs and monitors project correspondence to the job site; records, distributes, and files all project meeting minutes
• Identifies and reviews all reporting requirements for the project, as defined by the Contract Documents
• Establishes and maintains all project files
• Provides daily administrative support for Project Team
• Processes, logs, and tracks project submittals
• Generates and tracks all Client Payment Applications and Change Orders.; procures associated documentation, such as subcontractor back up, material invoices, etc.
• Manages internal project documentation, including Plans and Specifications; RFI forms and responses; submittals; RFPs; change order and claim proposals; superintendent daily reports; quality control logs; safety inspection reports; etc.
• Generates subcontract agreements and supplier purchase orders as directed by Project Manager
• Creates and maintains subcontractor and supplier lists on a per project basis; tracks subcontractor business and contractor licenses, bonds, insurance certificates, etc., as required
• Manages process of subcontractor payment estimates and change orders, obtains signatures for payment estimates/change orders; facilitates processing through accounting
• Verifies prompt, accurate subcontractor payments as directed by Project Manager
• Performs project close-out; compiles closeout documents, including supplier and subcontractor lien releases, As-Built drawings, O & M Manuals and other Owner-required closeout documents in an efficient, thorough and timely manner
• Archives field project files for completed projects, ensuring orderly storage

Skills and Abilities

• Ability to prioritize multiple projects and tasks
• Knowledge of construction industry practices, processes, standards and their impact on project activities
• Effective written and oral communication skills -- must be able to develop professional written reports and correspondence
• Computer mastery of Windows-based applications such as Word, Excel, Outlook, and Access
• Knowledge of Sage/Timberline job cost and project management modules preferred
• Ability to use iOS apps such as PlanGrid; Raken; BuildUP,Google Teams, etc.
• Strong working knowledge of office practices, procedures and equipment

Requirements

Minimum three years administrative experience in a general contractor setting or a combination of education and experience to meet job requirements.

KBS, Inc. is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.