FULL TIME: Mon.-Thurs. 7:00AM-4:30PM; Fri. 7:00AM-11:00AM

REPORTS TO: Director of Operations

GENERAL SUMMARY: Hancock Structural Steel, LLC is seeking an administrative assistant to perform a variety of administrative, clerical and entry level accounting tasks.  This position will provide support to our Director of Operations and is responsible for maintaining the office and its operations in an organized and efficient manner. 

DUTIES AND RESPONSIBILITIES:

• Answer telephones and greet guests. Screen calls before transferring (obtain name of caller, company and reason for calling)
• Maintain phone system with current message including holiday closures (nature of closure in message). 
• Maintain appearance of front office area, including a neat work area.
• Ensure service and maintenance of office printers
• Maintain office, restroom and kitchen supplies 
• Open, date stamp and distribute daily postal mail and UPS/FedEx packages
• Prepare any outgoing mail (including UPS)
• Process and enter AP invoices and credit card statements
• Assist with processing vendor ACH and check payments
• Review monthly AP statements and follow-up on any missing invoices
• Run, put together in pdf format and distribute weekly job cost, AR aging and project-estimating tracking reports
• Maintain Outlook company calendar for meetings and employee time off
• Prepare and distribute assigned correspondence and memos, using Microsoft Word or Excel.
• Clerical duties generated by the responsibilities of the position such as scanning and filing
• Misc. office duties as required

REQUIREMENTS:

• Extensive experience with Microsoft Office and Adobe Acrobat
• Detail oriented and organized.
• Strong character