POSITION DESCRIPTION
Job Title: Accounting/HR Assistant                                       

Department: Administration  
 
Job Summary:
Provides support for the Accounting and Human Resource Teams with assistance on a variety of administrative activities, including providing back-up and support for the Main Office Front Desk Receptionist, and Certified Payroll Coordinator. Additionally, this position applies accepted internal/external Human Resources (HR) and accounting procedures to the preparation and maintenance of human resources and accounting records, while keeping all information obtained during the performance of these activities secure and confidential.
Duties and Responsibilities:

 Main Office Front Desk Reception

1.   Coordinates schedules with the Main Office Receptionist to ensure coverage during business hours.

2. Provides back-up support to the Receptionist.

3. Performs the activities of the Main Office Receptionist in the absence of the primary Main Office Receptionist.

4. Runs equipment associated with the tasks assigned to the Receptionist including the postage machine (including understanding how to add postage to the machine), folding machine (to assist in large mail-outs by AP, and HR Departments), and understands how to handle overnight letters.

5. Maintains the daily courier schedule, i.e. knowing the whereabouts of the Company’s Courier to ensure prompt and timely hand-deliveries and pick-ups as needed.

Back-up Support to Human Resources Team
1.  Assists the Certified Payroll Coordinator in processing certified payrolls for assigned projects. Thoroughly understands what Davis Bacon is and applies that knowledge to the certified payroll process. Ensures timely and accurate completion of this critical task weekly. Asks questions and seeks to understand the databases used to process certified payrolls, i.e. CMIC, ASHTOWARE, and LCP Tracker. Brings issues, and concerns to the HR Manager’s attention.
2. Assists the HR Craft Coordinators with clerical tasks associated with the hiring of new hires from time to time.
3. Assists the HR Manager with clerical tasks including scanning, and imaging of sensitive employee information in a timely manner.
4. Assists the HR Manager with set-up and related activities associated with Main Office employee events, Company picnics, and other activities.
5. Processes unemployment notices in the absence of Front Desk Receptionist.
6. May mail out a copy of Garnishment/Child Support Notices to employees to assist payroll in the notification process in the absence of the Front Desk Receptionist.
7. May assist in the mailing out of Fringe reports and checks as directed by Payroll Coordinator.

Accounting Team Support
1. Performs minor clerical activities as needed to support the Accounting Department.
2. Performs clerical functions in support of the Accounts Payable Team, i.e. scanning and processing of invoices, folding and stuffing checks twice per week, and acts as a back-up to the AP Clerks on an as needed basis.

Knowledge, Skills and Abilities

  •  Ability to perform a volume of numerical detail work accurately.
  • Ability to understand and follow complex oral and written instructions.
  • Ability to establish and maintain effective working relationships with co-workers and the public.
  • Seeks guidance and ask for support to subject matter experts before acting.
  • Demonstrated ability to meet deadlines and manage multiple priorities in a professional and effective manner to complete tasks to completion.
  • Ability to commit and adhere to the Company’s values.
  • Ability to collect data, establish facts and draw valid conclusions to improve processes and procedures.
  • Ability to learn and understand the Company’s software as well as software related to the processing of certified payroll, i.e. CMIC, ASHTOWARE, and LCP Tracker.
  • Keeps confidential information strictly confidential, whether obtained verbally or in writing.
  • Interest in obtaining applicable Human Resource certifications. 

 

Qualifications
High school graduate (GED) or its equivalent.
Associate’s degree or some post high school education.
At least two (2) years' experience in accounting, human resources, or related field.
A minimum of 3 years of previous work experience in the construction industry, or related industry.
In the absence of construction or related industry experience, a minimum of 5 years of experience in performing accounting-related activities and/or Human Resources-related activities is required.
Proficient in Microsoft Office products; including Outlook, Excel, and Word.

Equal Opportunity Employer, including disabled and veterans.
View Company Information

To see other positions, click here.