POSITION TITLE: Homebuilding Operations Coordinator

 PAYRATE: DOE

 EMPLOYMENT STATUS: Full-Time

LOCATION: Vacaville, CA

Position Summary:

The Homebuilding Operations Coordinator is responsible for assisting the Purchasing Agent under the direct supervision of the Sr. Vice President in the bidding process and documentation of subcontractor and supplier agreements, creation and maintenance of reports, interface with architects/engineers/subcontractors/suppliers, and coordinate the distribution of blueprints. In addition, the Homebuilding Operations Coordinator will provide administrative support and coordinate the flow of paperwork for the Operations Department. As well as create and maintain individual lot budgets and contract documents.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Manage relationships with subcontractor’s suppliers and manufacturers.
• Assist in the maintenance, revision and improvement of the specifications and other subcontract documents.
• Coordinate the distribution of blueprints within the company and to company subcontractors and suppliers.
• Maintain the residential design files and records.
• Assist in the bidding and execution of subcontract agreements.
• Assist subcontractors and suppliers in their dealings with other departments within Porter homes.
• Interact with the other members of the operations department to assure that plans, specifications and other documents are thorough, precise and complete.
• Assist in the implementation of the Spectrum information management system as it relates to the Purchasing Department.
• Enter all contract pricing in the Spectrum.
• Be able to read and revise construction specifications.
• Be able to accomplish monthly tracking in the Builder Resource Software Program.
• Maintain Standard Pricing Price Cost Analysis.
• Coordinate with Accounts Payable when contract changes occur in progressing projects for verification of purchase orders and change orders.
• Assist in the maintenance, revision and improvement of the specifications and other subcontract documents.
• Manage the distribution of blueprints within the company subcontractors and suppliers.
• Assist in the construction, organization and management of the Decorator/Options Studio relationship.
• Prepare and manage all contract documents related to site work and development.
• Maintain complete confidentiality concerning all aspects of the bidding process and other proprietary information.
• Assist Trade Contractors in the execution of the Contract Documents.
• Collect and index information required by the Purchasing Department such as catalogs and manufacturers specification sheets.
• Provide information for MSRV reports and FHA and VA description of materials.
• Create and maintain individual budgets and subcontract agreements in Spectrum system including but not limited to the following:
  1. Create and maintain subdivisions, house plans, cost codes and options, indirect, marking and land budgets.
  2. Create individual house budgets and release houses for construction.
  3. Input construction orders and color selection (decorator items) sheets.
• Input subcontract agreements in Spectrum system.
• Create contract documents for Purchasing Department.
• Update reports as required on a weekly basis.
• Coordinate and document blueprint orders.
• Create and maintain all Department files.
• Create and update subcontractor lists by subdivision.
• Create and maintain documents, under direction of Purchasing Agent for distribution to other departments such as Standard Features Lists, Option Price Books,
• Prepare and complete bid packages for the bidding process.
• Contact selected subcontractors to submit bids.
• Collect, date stamp and properly file bids.
• Maintain confidentiality concerning all aspects of the bidding process and other proprietorial information.
• Create and distribute correspondence as required.
• Answer subcontractor questions concerning the proper completion of bid forms.
• Field phone calls and take messages.
• Assist subcontractors in signing contracts.
• Collect and index information required by Purchasing Agent such as material information and catalogs.
• Assist Accounts Payable Department with budgeting and payment problems.
• Provide information as needed for MSRV Reports, VA and FHA description of materials.
• Educate self in the company’s policies, procedure, philosophies and paperwork and carry them out to the fullest.
• Assist the Purchasing Agent and Senior Management as needed.

Minimum Qualifications (Knowledge, Skills and Abilities)

• Minimum of two years experience in Residential Building or Purchasing.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
• A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
• Must possess good interpersonal and organizational skills.
• Ability to analyze problems, determine solutions and produce the desired outcome.
• Must possess good time management skills and be able to handle a wide variety of tasks and demands and complete them in a timely manner.
• Must be able to communicate effectively through both written and verbal means.
• Must be computer literate and be able to manipulate the following computer software systems.
  1. Spectrum System
  2. MS Word & Excel
• Must be able to perform math calculations.
• Must be able to analyze construction documents.
• Must be able to reasonably interpret construction blueprints.
• Must be able to apply deductive reasoning to problematic situations.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made.

• Must be able to operate a motor vehicle
• Must be able to lift 60 pounds
• Must be able to climb stairs
• Must be able to sit for long periods
• Maintain a professional appearance.

• Must be able to work in both an office and construction environment
• Must have the ability to work overtime when needed (usually on short notice).
• Typical work day is 8:00 a.m. to 5:00 p.m.

Company Benefits:

• Medical
• Dental
• Vision
• Paid time off Match Program
• Holiday Savings Fund
• 401 (k) Company Match Program
• Life Insurance
• Voluntary Insurance