Job Description

Position Summary:

The Human Resource Specialist – DOT & Compliance supports the HR Manager in executing all compliance activities related to Department of Transportation (DOT) regulations and company policies affecting safety-sensitive and driver roles. This position is responsible for maintaining regulatory records, facilitating compliance processes, and portions of onboarding, and training efforts for DOT-regulated employees. The ideal candidate is detail-oriented, highly organized, and understands both HR and transportation compliance requirements.

Key Responsibilities:

• DOT Compliance Support
• Maintain and audit Driver Qualification Files (DQFs) to ensure all documentation is current and complete.
• Schedule and track drug and alcohol testing (DOT and non-DOT) including pre-employment, random, post-accident, and follow-up testing.
• Monitor and follow up on medical certifications, CDL renewals, and MVRs to ensure timely compliance.
• Assist with MVR checks and maintain logs in accordance with FMCSA requirements.
• Support internal and external audits by organizing and providing documentation.

HR Administration & Recordkeeping:

• Input and maintain accurate employee records in HRIS and DOT compliance systems.
• File and safeguard confidential HR documents in line with HIPAA and DOT standards.

Onboarding Assistance:

• Coordinate the completion of pre-employment screenings for DOT-regulated candidates, including FMCSA Clearinghouse queries, background checks, and physicals.
• Prepare onboarding packets and assist in delivering orientation materials for DOT-regulated employees.
• Track onboarding progress and communicate with hiring managers to ensure all steps are completed prior to hire.

Reporting & Communication:

• Generate compliance reports and dashboards for internal use.
• Alert the HR Manager as we approach deadlines, gaps, or compliance concerns.
• Support communication with drivers and managers regarding compliance-related requirements and deadlines.

Skills & Competencies:

• Basic understanding of FMCSA, DOT, and OSHA compliance standards.
• Strong organizational and time management skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proficient in Microsoft Office Suite (especially Excel) and HRIS/compliance platforms (e.g., Samba Safety, Clearinghouse).
• Strong written and verbal communication skills.

Required Qualifications:

• Associate’s degree in Human Resources, Business Administration, or related field; or equivalent work experience.
• Minimum of 2 years of experience in HR, compliance, or transportation support roles.
• Familiarity with DOT regulations and HR documentation processes.
• Detail-oriented with strong follow-through and documentation habits.

Preferred Qualifications:

• Experience working in a construction, transportation, or logistics environment.
• Knowledge of FMCSA Clearinghouse and MVR monitoring systems.

Special Position Requirements

This position and all applicable policies including drug testing and background checks will apply.

River City Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, gender, national origin, age, disability or genetics. In addition to federal law requirements, River City complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.