Company:

Entegrity is an energy services, sustainability, and solar development company specializing in the implementation of energy conservation and renewable energy projects. Entegrity is uniquely qualified to deliver innovative and sustainable solutions to Optimize Building Performance. We help our clients realize long-term operational savings by focusing on their needs: selecting the most cost-effective scope, contract structure, and financing strategy available to them. Our comprehensive service package includes energy savings performance contracting, commissioning, energy modeling, building testing, lighting solutions, renewable energy, water conservation, and sustainability consulting. For more information about Entegrity visit www.entegritypartners.com.

Job Summary: 

The Project Capture Coordinator plays a key role in supporting Entegrity’s business development efforts through ensuring seamless execution of proposals, CRM management, and internal sales operations. This position is also responsible for coordinating proposal inputs, supporting content development, maintaining data hygiene, and assisting with social media scheduling, advertising, and conference/tradeshow logistics.

This is a detail-oriented, deadline-driven role that requires strong organizational skills, communication, and the ability to work cross-functionally across sales, marketing, and implementation teams.

Typical Duties: 

Proposal & Capture Support

• Assist with preparation of RFQ/RFP responses, including formatting, proofreading, and assembling content
• Maintain and update resumes, project profiles, and proposal templates
• Support creation of interview materials, decks, and client-specific deliverables
• Help execute quality assurance and control (QA/QC) process for all outgoing proposals
• Track pursuit milestones and maintain proposal schedule/calendar
• Collaborate with the Project Capture Manager to ensure timely, complete submissions

Sales Operations & CRM Management

• Maintain and update Salesforce data, including leads, opportunities, and client contacts
• Manage bid calendar and internal tracking tools
• Provide logistical support for sales meetings, including scheduling and recap follow-ups
• Ensure project handoffs are properly documented and transitioned to accounting and implementation

Sales & Social Media Support

• Assist in scheduling and organizing content for social media channels
• Track project milestones and completed work for potential marketing content
• Support conference and association logistics, including registrations and event materials
• Provide coordination support for client testimonials and project visuals (in collaboration with Marketing)

Qualifications:

• 2+ years of experience in sales support, proposals, or marketing coordination (AEC industry preferred)
• Proficiency with Microsoft Office and Adobe InDesign (or willingness to learn)
• Experience with CRM platforms (Salesforce preferred)
• Excellent written and verbal communication skills
• Strong attention to detail, time management, and organizational skills
• Comfortable working in a fast-paced, deadline-driven environment
• Team player who takes initiative and is comfortable with shifting priorities

Physical Demands:

• Ability to continuously sit, stand, or walk.
• Ability to bend, squat, climb stairs, and lift frequently.
• Ability to lift up to 20 pounds occasionally.

 Work environment:

• Office, cubicle, or workstation

We are proud to offer you:

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Accident Recovery
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Entegrity is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state or local laws.

Employment at Entegrity is subject to post offer, pre-employment background check. Entegrity is an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.