Position Summary:

The Paralegal is a key member of the legal department, providing high-level, proactive support to the General Counsel and executive leadership team. This role is responsible for managing a wide range of legal functions including corporate governance, contract management, regulatory compliance, litigation coordination, and transactional support. The Paralegal assists with case planning, development, and execution of legal strategies by conducting legal research, interviewing clients, gathering facts, retrieving and organizing technical information, and drafting and analyzing legal documents. This position involves handling confidential and time-sensitive information, supporting business leaders with legal and contractual guidance, and collaborating with outside counsel. The ideal candidate possesses a strong understanding of legal processes, superior organizational skills, and the ability to work effectively in a fast-paced, high-stakes environment. This is a trusted role that directly contributes to risk mitigation, operational efficiency, and the overall success of the organization.

Essential Duties and Responsibilities:

• Supports formation, maintenance, and dissolution of corporate entities and prepares related filings, including annual reports, DBAs, and state registrations.
  
• Assists with preparation and maintenance of corporate governance documents such as board resolutions, consents, meeting minutes, and organizational charts.
  
• Drafts, reviews, and organizes a variety of contracts including NDAs, vendor agreements, service contracts, and engagement letters.
  
• Manages contract lifecycle tracking systems and maintains legal files, databases, and version control of critical documents.
  
• Conducts legal and factual research and prepares summaries or memos for attorney review and internal use.
  
• Coordinates with outside counsel on legal matters and litigation tracking, and assists with review of legal invoices and budget reporting.
  
• Supports due diligence processes related to mergers, acquisitions, and other strategic transactions by organizing, summarizing, and preparing key documents.
  
• Assists with regulatory compliance tracking and ensures timely submission of licenses, permits, and certifications.
  
• Responds to internal legal and compliance-related inquiries and escalates matters to the General Counsel as needed.
  
• Prepares and edits legal correspondence, memoranda, and internal reports for attorney or executive signature.
  
• Performs other duties as assigned.

Competencies

• Instills Trust: Follows through on commitments; Maintains confidentiality and handles sensitive information with discretion; Is seen as direct, honest, and dependable; Demonstrates consistency between words and actions; Builds credibility through reliability and integrity.
• Manages Complexity: Asks thoughtful, relevant questions to accurately assess legal and operational issues; Gathers information from multiple sources to understand the full scope of a situation; Breaks down complex problems to identify root causes; Weighs risks and benefits to support sound legal recommendations.
  
• Organizational Savvy: Understands how people, processes, and decisions flow within the organization; Identifies key stakeholders and decision-makers; Navigates internal structures to move priorities forward; Adapts approach to influence outcomes effectively while maintaining positive relationships

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A bachelor’s degree in paralegal studies, Legal Studies, Business Administration, or a related field is required, with a Paralegal Certificate from an ABA-approved program strongly preferred. The ideal candidate will have a minimum of five years of experience working as a paralegal in a corporate legal department or law firm, with direct involvement in corporate governance, contract management, transactions, and regulatory compliance. Experience handling confidential information, supporting attorneys on complex legal matters, and managing multiple priorities in a fast-paced, deadline-driven environment is essential. Familiarity with entity management, lifecycle contract systems, and legal documentation processes is highly valued.

Language/Interpersonal/Leadership Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; Ability to express opinions and ideas, both verbally and in writing, in a clear concise manner; Ability to listen.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills

To perform this job successfully, an individual should have proficient computer skills and knowledge of Microsoft Office 365 tools including but not limited to Outlook, Word, Excel, Teams, PowerPoint.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to stand, walk; sit and stoop, kneel, crouch, or crawl; Dexterity of hands and fingers to operate a computer keyboard, mouse, and business equipment. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

 Work Environment:

While performing the duties of this job, the employee is regularly required to sit for extended periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employees will spend their time in an office environment with a quiet to moderate noise level. Job site walking on occasion.