POSITION TITLE:  Administrative Assistant

REPORTS TO:  Vice President of Blue Mountain Construction Services

PAY RATE: DOE 

EMPLOYMENT STATUS: Full-Time

LOCATION: Vacaville, CA

Position Summary:

 Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

Essential Duties and Responsibilities:  

The essential functions include, but are not limited to the following:

• Answer, screen and transfer inbound phone calls
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Minimum Qualifications (Knowledge, Skills and Abilities)

• Computer skills and knowledge MS Word, MS Excel, MS Outlook (A MUST)
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management

Key Competencies

• Communication skills - written and verbal
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation
• Teamwork

Company Benefits:

• Medical
• Dental
• Vision
• Paid time off Match Program
• Holiday Savings Fund
• 401 (k) Company Match Program
• Life Insurance
• Voluntary Insurance