Position Summary:
Run the Accounts Payable department to ensure that purchases and payments are current and maintain status of accounts and records.
Essential Duties and Responsibilities:
The essential functions include, but are not limited to the following:
Primary Duties:
- Review and verify invoices and check requests
- Sort, code and match invoices
- Set invoices up for payment
- Enter and upload invoices into system
- Track expenses and process expense reports
- Prepare and process electronic transfers and payments
- Prepare and perform check runs
- Post transactions to journals, ledgers and other records
- Reconcile accounts payable transactions
- Prepare analysis of accounts
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and respond to inquiries
- Produce monthly reports
- Assist with month end closing
- Provide supporting documentation for audits
- Secondary Duties:
- Act as first point of contact for purchase information
- Assist other office staff as directed by the AP Manager
- Evaluate workflow and initiate suggestions to improve efficiency in the office.
- Keep good channels of communication open with vendors and their representatives
- Keep accurate and complete records
Minimum Qualifications (Knowledge, Skills and Abilities)
- Accounting within
- ERP System knowledge
- Strong math skills
- Ability to communicate well with others
- Min. 1 year prior experience in Accounts Payable
- Typing skills of 35 wpm, strong familiarity with office machines
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made.
- Sitting in an office or desk chair
- Continual use of computer, keyboard, computer mouse and telephone
- Occasional walking, bending, stooping, standing
- Occasional lifting up to 20lbs.