About the Position

The main responsibility of the Project Management Administrator (PMA) is to support project teams in their daily duties to efficiently manage projects.  This position may also need to support Accounting, Field Operations and communicate closely with Estimating in the transition of projects from Estimating to Project Management.

Key Responsibilities Include:

• Live the company values: 
  • Demonstrate competence to safety and build projects of high quality. 
  • Honesty and integrity to build trustworthy relationships. 
  • Work hard and do everything in your ability to support your team. 
  • Create effective partnerships with clients, employees, and construction partners.
• Project set up – internal project set up, job cost and Schedule of Values (SOV) entry, set up files for the project team, order bonds and insurance, compile and send owner contract documents.
• Project subcontracts – project subcontract templates, draft and transmit subcontract packets, track and log vendor documents, verify and log various employment information, enter and update project vendor lists.
• Assist Superintendents – set up and train on compliance system, set up files, copy plans, specs, addendums and other document changes, compile project specific paperwork and binders, schedule required client training, send monthly timesheets to Superintendents.
• Communications – entry and distribution of submittals and return submittals, weekly schedules from Superintendents, executed change order documents, meeting minutes, and draft and transmit letters.
• Project close-out – request and track project record documents, warranties and record drawings from subcontractors, assemble the above information in a neat and orderly fashion, scan in all information when complete, distribute to owners, architects, etc.
• Warehouse duties – enter and print reports on equipment monthly, inventory equipment and supplies annually.
• Miscellaneous duties – filing, internal system and compliance program audits, archive files, order office supplies, print cost reports for estimators/superintendents, compile state and federal posters, and prepare mailings.

Qualifications

• Proficiency with general computer skills
• Organized, detail oriented and thorough
• Team player
• Professional and tactful when communicating with co-workers, clients, subcontractors, architects and engineers on the phone, in person, and electronically.

 In addition to the above qualifications, the successful candidate will demonstrate:

Proficiency with general computer skills including Microsoft Office suite; Organizational and analytical skills; Communication skills; Ability to be thorough, tactful and professional; Ability to work in a team environment; and the following Poettker Construction competencies: Safety First, Quality Work, Honesty and Integrity, Trustworthy Relationships, Family Oriented, Effective Partnerships, and Fiscal Responsibility.

Hiring Range:

$40,000 - $50,000 

At Poettker Construction, base salary is one component of a competitive compensation package for employees. Our pay ranges are broad to allow for movement within our organization and to accommodate different skill sets and levels of expertise. We take into consideration a variety of factors including, but not limited to, skills, abilities, experience, education, credentials, and internal equity when determining the base salary offered. Roles are eligible for additional rewards including annual incentive payments based on individual and company performance.   

Learn more about benefits offered at Poettker Construction: https://poettkerconstruction.com/careers/

Additional Information

Poettker Construction’s selection process may include a series of interviews and/or a leadership assessment. Specific details will be provided to qualified candidates.