Company: Floyd Construction Corporation
Job Title: Construction Project Administrator
Location: Wichita, Kansas
Employment type: Full-Time, Hourly
Reports to: General Manager
Company mission:
To maintain high standards of integrity, reliability, and excellence. At Floyd Construction, we are passionate about providing quality construction services on-time and within budget.
Company principles:
People: People are our #1 Priority
Integrity: We are clear, honest and trustworthy
Excellence: We deliver exceptional results with humility
Reliability: We are committed and consistently dependable
Performance competencies & responsibilities:
Construction & project management support
- Proficient in MS 365, ProCore and other technology for keeping track of job progress and effective communication (FCC and Subcontractors)
- Subject matter expert for project and office administration software: Dropbox, DocuSign, ADP, ProCore etc.
- Demonstrate understanding of government contracts and processes
- Attend and document all necessary Job Progress meetings
Project Documentation & Compliance Management
- Submittals & RFIs: Formally process, log, and track Requests for Information (RFIs) and equipment submittals (e.g., HVAC units, switchgear, piping materials) between field crews, engineers, and general contractors.
- Closeout Packages: Assemble final Operation & Maintenance (O&M) manuals, warranty documentation, and as-built drawings for project handover.
- Subcontracts: Prepare subcontract agreements, track insurance certificates, verify licensing requirements, and ensure all compliance documents are current
- Purchase Orders (POs): Generate, issue, and track purchase orders for raw materials, conduit, piping, and fixtures based on project estimator takeoffs.
- Change Orders: Maintain the master change order log, ensuring all field-directed work is documented and submitted for approval.
- Job Cost: Ability to support Project Management team with job cost reporting interpretation
- Payment Applications: support project managers with review, coding, and organization
Communication
- Receive and follow instructions and communicate with co-workers, supervisors and subcontractors
- Provide clear verbal and written communication regarding all job-related work
- Active listening/comprehension to effectively respond to job-related scenarios (FCC & Subcontractors)
- Serve as a central point of contact for administrative project questions, document requests, and updates
- Communicates proactively with project teams and vendors to keep deliverables on schedule and resolve issues before they escalate
- Monitor upcoming projects for bid and inform Project Management team
Time & task management
- Stay on task when working on projects with or without supervision
- Complete assigned tasks with accuracy and efficiency by or before deadlines given
- Manages daily and weekly workflows efficiently through structured planning, organized documentation, and proactive deadline tracking
- Actively seeks out missing information from subcontractors, vendors, and internal teams to keep items moving
- Stays ahead of critical tasks by scheduling reminders, preparing documents early, and resolving issues before they escalate
Health & Safety expertise
