ELECTRICAL PROJECT COORDINATOR

Electrical Construction | Project Coordination | Document Control | Cost Tracking | Change Orders

WHO WE ARE

For over 35 years, ISC has delivered safe, high-quality engineering, construction, and maintenance solutions across a wide range of industries and complex work environments.

We are Powered by People, and our people are the foundation of everything we accomplish. At ISC, Associates have opportunities to build their skills, take on meaningful challenges, and grow their careers while contributing to work they can be proud of.

THE POSITION

ISC is seeking a dependable, organized, and detail-oriented Electrical Project Coordinator to support industrial electrical and instrumentation construction projects.

This position supports project execution through document control, cost tracking, change-order preparation, material coordination, billing support, payroll processing, and project administration. The Electrical Project Coordinator will work closely with the Project Controls Manager, Project Manager, field leadership, Accounting, Procurement, Purchasing, clients, and other project stakeholders.

The ideal candidate has strong communication and organizational skills, a working knowledge of construction project documentation, and the ability to manage multiple priorities in a fast-paced, schedule-driven environment.

Travel and/or assignment to project sites may be required.

WHY JOIN ISC?

• Competitive compensation based on experience

• Comprehensive benefits package

• Career growth and advancement opportunities

• Opportunity to support complex industrial electrical and instrumentation construction projects

• Hands-on experience in project coordination and project controls

• Work alongside experienced construction and project management professionals

• Safety-focused work environment

• Nationwide project opportunities

• Opportunities to develop skills in cost control, scheduling, procurement, billing, and construction administration

WHAT YOU’LL DO

Project Coordination and Administrative Support

• Provide day-to-day coordination and administrative support to the Project Controls Manager, Project Manager, and project team.

• Help establish and maintain project documentation tracking and reporting procedures.

• Maintain organized project files, records, logs, and document-control systems.

• Support the flow of project documentation between the regional office, project site, field leadership, clients, and other stakeholders.

• Assist with project-site and office administration as required.

• Track project information and help ensure required documentation is accurate, complete, and submitted on time.

• Maintain effective communication between office and field personnel.

Document Control and Project Reporting

• Assist with establishing and maintaining document-control and distribution procedures.

• Receive, organize, track, distribute, and file project documents according to established procedures.

• Help ensure project teams are working from current drawings, specifications, schedules, reports, and other construction documents.

• Maintain project logs, reports, files, and supporting documentation.

• Support the preparation and distribution of project reports.

• Help maintain accurate documentation of project changes, costs, commitments, and material activity.

• Protect confidential and sensitive project information.

Cost Tracking, Billing, and Change Orders

• Support project cost tracking and reporting activities under the direction of the Project Controls Manager.

• Assist with estimating labor, pricing materials, and preparing change orders and change-order documentation.

• Support cost-plus and lump-sum billing procedures in accordance with contract requirements.

• Assist with collecting, reviewing, and organizing documentation required for project billing.

• Work with Accounting, project leadership, and clients to help resolve invoicing and billing concerns.

• Help monitor project costs, material commitments, and supporting financial documentation.

• Assist with project forecasts, cost reports, and other project controls activities as assigned.

Procurement and Material Coordination

• Prepare material requisitions and purchase-order requests in accordance with bid documents, approved vendors, and project requirements.

• Help coordinate the material release schedule and material deliveries with Purchasing and project leadership

• Track purchase orders, material releases, delivery dates, and material status.

• Communicate material and delivery concerns that could affect project work or critical milestones.

• Maintain accurate records of material orders, commitments, releases, and deliveries.

• Support tool and equipment inventory tracking and requisitioning as required.

Payroll and Field Support

• Support payroll data entry, review, and processing as required.

• Help collect and organize timekeeping and workforce information.

• Communicate payroll or timekeeping discrepancies to the appropriate project personnel.

• Support field leadership with project documentation and administrative needs.

• Assist with maintaining accurate tool, equipment, and material records.

• Perform additional project coordination and administrative duties necessary to support successful project execution.

Communication and Client Support

• Communicate professionally with project leadership, field personnel, clients, vendors, and support departments.

• Develop an understanding of client expectations and professional client relations.

• Respond to project information requests or route them to the appropriate team member.

• Help ensure timely communication of project documentation, material information, billing information, and administrative requirements.

• Build productive working relationships with associates, clients, vendors, and other project stakeholders.

QUALIFICATIONS

• Bachelor’s or associate degree in Construction Management, Business Administration, Engineering Technology, or a related field.

• Approximately two to three years of project coordination, project controls, construction administration, or related experience within an electrical, instrumentation, industrial, or construction environment.

• Hands-on field experience in the industrial electrical and instrumentation industry is preferred.

• General understanding of construction project controls, document control, cost tracking, billing, change orders, procurement, and material coordination.

• Ability to read and interpret construction drawings, specifications, contracts, and project documentation.

• General knowledge of electrical and instrumentation materials, tools, equipment, and construction processes.

• Strong written and verbal communication skills.

• Strong organizational, time-management, and attention-to-detail skills.

• Ability to manage multiple assignments and changing priorities in a deadline-driven environment.

• Ability to work effectively with a diverse workforce and a variety of professional and working styles.

• Ability to work independently while supporting the needs of the broader project team.

• High level of integrity when working with associates, clients, and confidential project information.

• Dependable, professional, and willing to learn and take on additional responsibilities.

SOFTWARE AND TECHNICAL SKILLS

• Microsoft Excel

• Microsoft Word

• Microsoft PowerPoint

• Microsoft Access

• Microsoft Office Suite

• Primavera P6 or related scheduling software

• Construction and project management software

• Document-control and project filing systems

• Cost-tracking and project-reporting systems

• Payroll and timekeeping systems

• Vista or comparable construction accounting software

PREFERRED EXPERIENCE

Candidates with experience in one or more of the following areas are strongly encouraged to apply:

• Industrial electrical construction

• Electrical and instrumentation construction

• Electrical project coordination

• Construction administration

• Project controls

• Document control

• Cost tracking and project reporting

• Change-order preparation

• Construction billing and invoicing

• Procurement and material coordination

• Large-scale electrical construction

• Manufacturing and production facilities

• Petrochemical and chemical facilities

• Power generation projects

• Advanced manufacturing facilities

• Maintenance and capital projects

• Lump-sum and cost-plus construction contracts

EMPLOYMENT REQUIREMENTS

• Ability and willingness to travel and/or work at project sites as required.

• Ability to successfully complete applicable post-offer, pre-employment drug and alcohol testing and background checks.

• High ethical standards and an uncompromising commitment to worker safety and regulatory compliance.

• Ability to work additional hours when required by project conditions and deadlines.

• Ability to maintain dependable attendance and meet established project schedules.

OTHER INFORMATION

ISC offers competitive compensation based on experience and a comprehensive benefits package.

EQUAL EMPLOYMENT OPPORTUNITY

ISC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by applicable law.