Shapiro & Duncan is the Provider of Choice for advanced mechanical solutions! From humble beginnings, our third-generation family-owned business has been serving customers in DC, Maryland, and Virginia since 1976. We are known for our award-winning company culture and complex commercial, government, and institutional design-build projects that require first-rate performance work quality and customer service. We specialize in full-service mechanical solutions which include engineering, coordination, prefabrication assembly, construction, service, and maintenance.

Description: Fab Shop Coordinator

Location: Fab Shop

Reports to: Fleet & Office Manager

REQUIREMENTS

• Provide administrative and operational support to ensure smooth day-to-day shop operations.
• Maintain and update tracking logs, schedules, and work orders using Excel and internal software systems.
• Perform accurate data entry for purchase orders and coordinate with purchasing to verify material availability and delivery timelines.
• Assist in coordinating daily and weekly fabrication schedules and shop meetings.
• Prepare internal communications including meeting notes, memos, and correspondence.
• Manage office and kitchen supply inventory; maintain conference room organization.
• Upload and verify weekly time data and fabrication progress in time tracking systems.
• Coordinate with departments such as Prefabrication, Fleet, Logistics, and VDC to support project needs.
• Provide logistical and administrative support for meetings, deliveries, and work order status updates.
• Support Fab Shop Managers and Supervisors with cross-functional tasks and department communications.
• Work first-shift hours, Monday–Friday, with occasional afternoon or evening hours as needed (start times may be as early as 6:00 a.m.).

JOB DUTIES & RESPONSIBILITIES

• Strong interpersonal skills, including the ability to resolve conflicts professionally, independently or with management support.
• Ability to interface effectively, ethically, and professionally with individuals at all levels: executives, owners, staff, subcontractors, vendors, engineers, etc.
• Demonstrated ability to work with minimal supervision while maintaining strong attention to detail and accuracy.
• Skilled at prioritizing, multi-tasking, and meeting deadlines amid competing demands.
• Effective communication skills in English (aural, verbal, and written); bilingual in Spanish preferred.
• High School Diploma or GED (experience may be considered in lieu of education).
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Physically able to sit, stand, bend, walk, and remain in static positions throughout the shift.
• Able to lift 5–25 lbs., with or without assistance, occasionally.
• Ability to handle, protect, and maintain confidentiality of sensitive information (signed confidentiality agreement required).
• Strong desire and ability to learn new tasks and software.
• High attention to detail with highly accurate data entry skills.

EQUIPMENT & SOFTWARE USED: 

• Computer MS Office (Outlook, PowerPoint, Word, Excel)
• Telephone/cell phone Adobe (Acrobat)
• Copier/printer/scanner
• Shredder

SCOPE OF WORK

• Deals with multiple projects/tasks simultaneously while meeting deadlines.
• Works under general supervision of Fabrication Coordinator.
• Accountable for completing all assigned tasks accurately and timely.
• May work individually or on teams, as needed.

Why Join Us:
This is a great opportunity to be part of a dynamic and growing team with exposure to multiple departments and projects. We’re looking for someone who’s proactive, adaptable, and ready to grow with us.

Drug Free/EEO/AA M/F/D/V. 

Additional Job Information