Payroll Administrator

Position Summary

The Payroll Administrator supports the Accounting Department by ensuring accurate and timely processing of weekly payroll for multiple entities, and assists in compliance and reporting functions. This role is ideal for someone with 1–3 years of payroll experience who is detail-oriented, reliable, and committed to providing excellent support to employees and maintaining payroll records.

Essential Duties and Responsibilities

Payroll Processing & Administration

• Assist with weekly payroll processing for multiple entities, ensuring completeness and accuracy.
• Validate and enter employee timecards, earnings, deductions, benefits, garnishments, and adjustments.
• Conduct weekly payroll audits and identify discrepancies.
• Process labor reclassifications and cost coding adjustments.
• Generate payroll reports and maintain documentation.
• Maintain employee Paid Time Off (PTO) balances and records.
• Enter and review time data in payroll and timekeeping systems (such as CMiC and UKG Pro).
• Import/export payroll data between systems and assist with process improvements.

Employee Support & Customer Service

• Respond to employee payroll inquiries professionally and promptly.
• Assist employees with questions regarding pay, PTO, deductions, taxes, and garnishments.
• Research and resolve payroll discrepancies in coordination with relevant departments.
• Maintain strict confidentiality of employee and payroll information.

Union, Prevailing Wage & Compliance Support

• Support union payroll administration, review union classifications and requirements.
• Assist with certified payroll and prevailing wage reporting using tools like LCPtracker.
• Review wage rates, classifications, and fringe benefits for regulatory reporting.
• Provide payroll records and support for audits on request.
• Follow federal, state, local, and union payroll requirements.

Analysis & General Support

• Perform analytical review of payroll data and reports.
• Assist in researching and resolving payroll processing issues.
• Meet payroll deadlines and manage high volumes of transactions.
• Support additional payroll/accounting assignments as needed.

Minimum Qualifications

• 1–3 years of payroll-related experience, preferably in construction or multi-entity environments.
• Experience supporting payroll and timekeeping functions; accurate heavy data entry required.
• Knowledge of payroll deductions, taxes, PTO, and payroll recordkeeping.
• Basic understanding of union payroll, certified payroll, prevailing wage, or labor compliance reporting; willingness to learn more.
• Proficiency in Microsoft Office Suite, especially Excel (Xlookup, Pivot Tables, etc.) for payroll data analysis.
• Strong written and verbal communication, able to explain payroll matters clearly.
• Excellent organizational skills, attention to detail, and ability to meet deadlines.
• Problem-solving skills and ability to research discrepancies.
• High ethical standards and professionalism; able to maintain confidentiality.

Preferred Skills and Experience

• Experience with UKG Pro payroll processing.
• Experience with CMiC timekeeping or construction accounting systems.
• Experience using LCPtracker or handling certified payroll/prevailing wage reporting.
• Exposure to union payroll requirements and union reporting.
• Experience in construction industry or with multi-company payrolls.

Key Competencies

• Payroll Processing
• Payroll & Timekeeping Systems
• Employee Service & Communication
• Accuracy & Attention to Detail
• Payroll Analysis & Reconciliation
• Union & Prevailing Wage Awareness
• Problem Solving
• Confidentiality & Professionalism
• Organization & Time Management

Physical Demands

• Approximately 90% sitting, 10% standing or walking during work.
• Occasionally lift up to 50 lbs (project binders, supplies, files), stoop, kneel, crouch, or balance as needed.
• Occasionally climb, crawl, stoop, and navigate ladders, stairs, or routes at project sites.
• Constantly use verbal and auditory skills for communication.
• Constantly use eye-hand-finger coordination for computer and office equipment.
• Constantly use visual skills for reviewing documents and site observation.

Constantly: Activity exists more than 2/3 of the time.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Employee Assistance Program
• Section 125 Plan
• 401(k) Plan / Safe Harbor Plan
• Paid Time Off
• Bonus Program
• Employer Paid Term Life Insurance
• CO FAMLI Leave
• Employer Paid Long Term Disability

Please Note: We communicate via e-mail. Please check your spam/junk settings to ensure you receive our communications.

This posting is intended for individual applicants.