Stephens & Smith Construction is currently seeking a full-time dynamic and motivated Accounting Assistant to join our team. The Accounting Assistant will support the Accounting department in managing accounting and clerical tasks, focusing on the effective handling and processing of accounting transactions within The Company in a professional, timely, accurate, and profitable manner. The Accounting Assistant reports directly to the Controller and ensures that files and documentation adhere to state, federal, and local laws, as well as Company policies. They are responsible for upholding The Company's quality and safety standards, as well as maintaining a commitment to professional work ethics.

Key Responsibilities (Includes, but not limited to):

• Invoice and reconcile trucking operation

• Create job numbers provided by project managers

• Reconcile bank accounts for subsidiaries

• Deposit and record check receipts with the bank and accounting software.  

• Record and post credit card payments

• Route and post AP invoices for subsidiary companies. 

• Scan/index documents into Foundation and other document retention software

• Complete purchase orders from field personnel.

• Backup for answering phones and receiving customers at the front door. 

• Backup for other areas within the accounting department.

Physical Demands

Definitions: Based on 8-12 hours per day 

Continually 70-100% Regularly 50-70% 

Periodically 20-50% Rarely – less than 20% 

• Rarely endures persistent standing and walking. 

• Continually required to use hands, fingers and wrist to operate office equipment and computers. 

• Rarely reach with hands and arms. 

• Continually required to speak and listen. 

• Rarely lifting supplies and materials that weigh up to 20 pounds.   

• Sensory Demands: Regularly long hours in intense concentration, and long hours on the computer entering accounting information which requires attention to detail and high levels of accuracy.   

• Continually utilize specific vision abilities required to perform the essential functions of the job, i.e., close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

• Mental Demands:  Regularly works under pressure meeting project schedules and budget guidelines. 

• Environmental Conditions:  Continually works in a busy, open office and is faced with constant interruptions and must meet with others on a regular basis.     

Note: Condition of employment may be determined on employee qualifications and  approval of (post offer) drug testing, skill assessment testing, and background check.  

Qualifications and Core Competencies:

• 0-2 years of prior clerical experience.

• Associates Degree (Preferred but not required)

• Proficiency in MS applications (Outlook, Excel, Word, etc.) and experience with accounting software programs.

• Ability to work effectively and constructively resolving conflicts in honest, open and transparent professional manner.

• Act ethically; build trust through reliability and authenticity.  Admit mistakes.  Refer unethical actions to Accountants. Comply with the Company’s Code of Ethics.   

• Demonstrate a courteous, composed, warm, and helpful demeanor both in telephone conversations and in-person interactions, ensuring a positive personal appearance.