About Us

Vaughn is a regional commercial construction company operating throughout Texas. We are focused on building higher education, healthcare, and research buildings for commercial clients. As a sophisticated construction manager, we utilize the latest technology (including drones, laser scanners, 3D modeling, and 3D printing) to plan and build high-quality, enduring facilities. Further, we treat all employees like family in a family-like environment where our people are proud to work.

Our family is committed to safety, integrity, teamwork, excellence, and work ethic. Vaughn’s leaders link our strategic priorities and resulting work activities to our core values, and we believe this drives excellence. Vaughn aims to retain and develop individuals aligned with our core values by providing life-changing opportunities.

OUR BIG WHY: We WOW our clients and provide life-changing opportunities for our people, while delivering our projects in a family atmosphere, where our people are proud to work.

Position Overview

Vaughn Construction is seeking an Accounting Specialist to own the subcontractor payment cycle from pay application to payment release. This role reviews subcontractor billings against contract terms, keeps lien waiver and compliance documentation current, and works with Project Managers to get invoices approved and recorded by month-end cutoff. The ideal candidate is detail-oriented, organized, and comfortable managing a high volume of deadlines independently

Duties/Responsibilities

Pay application and invoice review

• Review subcontractor pay applications against the subcontract value, schedule of values, approved change orders, and prior billings.
• Verify retainage calculations on each billing and track retainage balances by subcontractor and job.
• Code approved invoices to the correct job and cost code and enter them into Sage 300 CRE.
• Coordinate with Project Managers to obtain invoice approvals and meet month-end cutoff deadlines, following up on late or missing pay applications.

Lien waivers and compliance

• Track, request, and follow up on conditional and unconditional lien waivers, including Texas statutory waiver forms.
• Confirm prior-period lien waivers and other required compliance documents are on file before payments are released.
• Review, organize, and index subcontract, payment, and compliance documents in Paperless pVault.

Communication and support

• Serve as a point of contact for subcontractors on payment status, lien waivers, and documentation requirements by phone and email.
• Maintain accurate, organized electronic records.
• Provide backup support to other Accounting Specialists as needed.
• Perform additional accounting duties and special projects as assigned.

Education and Training

• Associate degree (AA) or Equivalent from a two-year college or technical school; High School graduate or equivalent.
• One to three years of accounting or related experience, preferably in the construction industry.
• Understanding of construction contracts, subcontractor billing, lien waivers, and compliance requirements

Knowledge, Skills and Abilities

• Intermediate Excel skills, including sorting, filtering, lookups, and basic formulas.
• Working knowledge of Microsoft Outlook, Word, and Teams.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet recurring deadlines.
• Clear, professional written and verbal communication.
• Ability to work independently and as part of a team.
• Construction accounts payable or subcontract administration experience.
• Familiarity with pay applications (AIA G702/G703), retainage, and lien waivers.
• Experience with Sage 300 CRE and Paperless pVault.