Grunau is seeking a highly organized, proactive, and detail-oriented Construction Coordinator to support our mechanical construction operations.

The successful candidate will play an important role in supporting the project management team, coordinating daily construction activities, maintaining project documentation, and ensuring information flows efficiently between field operations, project management, engineering, subcontractors, and the general contractor.

This position is designed for an individual who thrives in a fast-paced construction environment, takes ownership of responsibilities, and can effectively manage multiple priorities with limited supervision.

The ideal candidate will possess strong organizational and communication skills, a working understanding of commercial construction processes, and the ability to support both administrative and operational aspects of a large, complex construction project.

KEY RESPONSIBILITIES

Construction Coordination & Administrative Support

Project Documentation & Organization

• Maintain and organize project documentation, including drawings, specifications, RFIs, submittals, meeting minutes, correspondence, and project records.
• Assist with document control and ensure project teams are working from the most current information.
• Track outstanding documentation, action items, and required project deliverables.
• Maintain project logs, trackers, and reporting tools.
• Assist with project-specific administrative requirements.
• Coordinate documentation between Grunau’s project management, engineering, quality, safety, and field teams.

Meetings & Communication

• Schedule and coordinate project meetings.
• Attend designated coordination and project meetings, document meeting minutes, and distribute action items.
• Track outstanding commitments and follow up with responsible team members.
• Assist with preparing project updates, reports, and presentations.
• Help facilitate communication between Grunau, subcontractors, vendors, and other project stakeholders.

Site Administration & Coordination

• Support daily administrative operations associated with Grunau’s on-site construction activities.
• Assist with site onboarding, orientation scheduling, and personnel documentation.
• Coordinate site access requests, badging requirements, and related administrative activities.
• Assist with maintaining manpower tracking and project staffing records.
• Coordinate project office supplies, equipment, and administrative needs.
• Support the Safety and Quality Control teams with document tracking and administrative coordination.
• Assist with organizing required training records, certifications, and compliance documentation.

IDEAL CANDIDATE PROFILE

Grunau is looking for an individual who demonstrates the following characteristics:

Highly Organized: Can manage multiple administrative and operational responsibilities without losing track of details.

Proactive: Anticipates project needs, identifies outstanding items, and follows through without constant direction.

Strong Communicator: Comfortable interacting with field personnel, project management, engineers, vendors, and general contractors.

Adaptable: Willing to transition between administrative responsibilities and project management tasks as project needs evolve.

Accountable: Takes ownership of assigned responsibilities and ensures commitments are completed.

Construction-Minded: Understands that the primary objective is supporting successful project execution, not simply processing paperwork.

Team-Oriented: Willing to assist wherever needed to improve the efficiency and effectiveness of the overall project team.

MEASURES OF SUCCESS

Success in this position will be evaluated based on:

• Accuracy and organization of project documentation.
• Timely completion of assigned administrative responsibilities.
• Effective tracking and follow-up of outstanding action items.
• Ability to reduce the administrative workload of Project Managers.
• Responsiveness to field leadership and project team requests.
• Consistent communication between project stakeholders.
• Timely support of RFIs, submittals, procurement, and change management.
• Ability to independently manage assigned tasks and responsibilities.
• Contribution to overall project organization, efficiency, and execution.

POSITION OBJECTIVE

The primary objective of this position is to improve the efficiency of Grunau’s project management team by taking ownership of project coordination and administrative responsibilities while providing meaningful support to daily project execution.

This individual should become a dependable resource for both the office and field teams, allowing Project Managers to dedicate more time to construction operations, financial management, scheduling, and critical project decisions.

This position will also have the possibility of exposure to:

Daily Project Operations

• Support Project Managers with daily execution and coordination of mechanical construction activities.
• Assist with tracking project progress, schedules, milestones, and upcoming activities.
• Coordinate with field leadership to identify outstanding issues and required follow-up.
• Assist with material procurement, equipment deliveries, and vendor coordination.
• Track material and equipment status to support field installation schedules.
• Help identify potential schedule impacts, material shortages, and coordination issues.
• Support planning and preparation for upcoming construction activities.

RFIs, Submittals & Change Management

• Assist with preparing, submitting, and tracking RFIs.
• Coordinate submittal preparation, reviews, approvals, and distribution.
• Track outstanding engineering and design-related issues.
• Support Project Managers with change order documentation and tracking.
• Assist with gathering field information, labor documentation, and material costs associated with potential changes.
• Maintain organized records of change events and supporting documentation.

Project Controls & Reporting

• Assist with maintaining project schedules and milestone trackers.
• Support preparation of weekly project status reports.
• Help monitor project deliverables and upcoming deadlines.
• Assist with tracking procurement commitments and material deliveries.
• Support cost tracking and project financial documentation as directed by the Project Manager.
• Assist with project closeout documentation, punch lists, and turnover requirements.

Field & Team Coordination

• Develop strong working relationships with Grunau’s Project Managers, Superintendents, Foremen, Engineers, and support personnel.
• Serve as a communication link between office and field operations.
• Assist field leadership with resolving administrative and coordination issues.
• Track field requests and ensure timely follow-up.
• Help coordinate inspections, testing activities, and required documentation.
• Support coordination with other trades when necessary.
• Participate in daily or weekly project planning meetings as assigned.

Quality, Safety & Project Compliance

• Support Grunau’s commitment to maintaining a safe and high-quality construction environment.
• Assist with tracking quality documentation, inspection records, and outstanding corrective actions.
• Support the Quality Control Manager with document organization and reporting.
• Assist the Safety Manager with administrative coordination and recordkeeping.
• Help ensure project documentation meets applicable Grunau requirements.
• Maintain accurate and timely records necessary for project completion and turnover.

Pay:  Salary dependent on your level of experience/skills *plus annual incentive bonus tied to company performance*

Benefits:  Medical, Dental, Life Insurance, Long-Term Disability, Matching 401K, PTO, Employee Stock Purchase Plan (ESPP) 

EEO Statement: 

APi Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.