Executive Assistant to the President & CEO
Gregory Construction | Huntsville, Alabama
Position Type: Full-Time | Hybrid (Up to 50% Remote)
Department: Executive Office
Reports To: Aaron Gregory, President & CEO
THE COMPANY
Gregory Construction is a heavy civil contractor delivering civil and concrete solutions for industrial, mission-critical, and infrastructure projects throughout the United States. Headquartered in Columbus, Mississippi, with offices in Huntsville, Alabama and Clarksville, Virginia, Gregory provides site development, wet utilities, dry utilities, and civil concrete services to clients who demand skill, speed, and precision.
Founded by Aaron Gregory on the values of a craftsman's work ethic and a job well done, Gregory combines large-company capabilities with small-company response and service. We invest in advanced planning tools, intelligent equipment, and 3D modeling software to deliver efficient, accurate results. We value strong relationships over short-term profits, with an accessible and involved leadership team.
Concrete Results. Civil Solutions.
THE CULTURE
Our culture is grounded in Christian principles and built around our core values. We believe our employees are our most valuable asset, and we welcome and respect team members of every faith and background.
Our Purpose: Honor God, serve others, pursue excellence, and grow profitably.
Our Mission: Improve lives while we build the future.
Our Vision: Setting the Standard in Civil Construction.
Our Core Values:
Safety: A culture of safety built on awareness, training, and planning.
Integrity: Keeping our word and following through on commitments.
Communication: Seeking first to understand and communicating openly and proactively.
Excellence: Continuously improving and pursuing excellence in everything we do.
Determination: Remaining committed to achieving our goals without excuses.
THE CHALLENGE
Gregory Construction is seeking an experienced, highly organized Executive Assistant to the President & CEO to support executive operations from our Huntsville, Alabama office.
This individual will serve as the CEO's right hand, managing priorities, coordinating schedules, preparing for meetings, and ensuring important commitments are followed through to completion.
The ideal candidate is proactive, professional, and highly dependable, with strong business acumen and the ability to manage competing priorities while exercising sound judgment and discretion.
Key Responsibilities
Executive Support & Calendar Management
Manage the CEO's calendar, meetings, appointments, and priorities across company offices and active jobsites.
Coordinate travel arrangements, itineraries, and scheduling logistics.
Manage incoming correspondence, prioritize requests, and identify matters requiring executive attention.
Track important commitments, deadlines, and follow-up items.
Meeting Coordination & Business Administration
Prepare meeting agendas, presentations, briefing materials, and executive correspondence.
Attend meetings as needed, document decisions, and communicate action items.
Coordinate leadership, board or advisory meetings, and company events.
Compile project updates, operational reports, financial information, and other business materials into executive summaries.
Process expense reports, invoices, and approvals in accordance with company procedures.
Maintain accurate, organized, and confidential records using Microsoft 365 applications.
Assist with special projects, research, and executive business initiatives.
Professional Relationships & Confidentiality
Serve as a professional point of contact for clients, business partners, vendors, and employees.
Represent the CEO and Gregory Construction with professionalism, courtesy, and sound judgment.
Maintain strict confidentiality regarding company financials, contracts, personnel matters, and other sensitive business information.
THE STANDARD
At Gregory Construction, we are committed to Setting the Standard in Civil Construction. This commitment extends to every department, including our executive office.
We are looking for someone who takes ownership of their responsibilities, anticipates needs, communicates proactively, and consistently follows through.
What Success Looks Like
Maintaining an organized executive calendar with minimal scheduling conflicts.
Preparing meeting materials at least 24 hours before key meetings.
Distributing meeting notes and action items within one business day and tracking them through completion.
Responding to routine requests and correspondence within one business day.
Completing travel arrangements, expense reports, and executive documents accurately and on time.
Protecting confidential company and personnel information.
Consistently demonstrating initiative, dependability, professionalism, and strong executive support.
Required Qualifications
Bachelor's degree in Business Administration, Management, or a related field, or an equivalent combination of education and experience.
5+ years of administrative experience, including at least 3 years directly supporting a C-level executive or business owner.
Strong understanding of business operations, budgeting, reporting, and organizational management.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Excellent written and verbal communication skills.
Proven ability to manage confidential information with discretion.
Strong organizational skills, attention to detail, and ability to independently prioritize competing responsibilities.
Ability to work in the Huntsville office at least 50% of the time.
Valid driver's license and ability to travel occasionally to company offices and jobsites.
Preferred Qualifications
Previous experience in construction, heavy civil, engineering, or a related industry.
Familiarity with construction terminology, bidding processes, project management, or accounting software.
Experience coordinating executive leadership meetings, board meetings, or company-wide events.
Certified Administrative Professional (CAP) or similar credential.
WORK ENVIRONMENT & EXPECTATIONS
Location: Huntsville, Alabama.
Schedule: Full-time, hybrid position with up to 50% remote flexibility. Occasional early morning, evening, or weekend availability may be necessary.
Travel: Occasional travel to company offices in Columbus, MS, Clarksville, VA, and active jobsites.
Work Environment: Primarily office-based, involving extended periods of computer and phone work.
Jobsite Safety: Must follow all Gregory Construction safety requirements when visiting active jobsites, including required PPE, Type II helmet with chin strap, and new-hire safety orientation.
Physical Requirements: Ability to sit for extended periods, navigate uneven ground during jobsite visits, and occasionally lift up to 25 pounds.
JOIN THE GREGORY TEAM
If you're an experienced executive support professional who takes pride in organization, communication, confidentiality, and helping leadership succeed, we encourage you to apply.
Join a team committed to honoring its values, serving others, and setting the standard in civil construction.
Gregory Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
