Mainline Fire Protection, a division of Western States Fire Protection (WSFP) and its subsidiaries are more than a company.  We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities.  WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Flex Spending (FSA) (Cafeteria Plan)
• 401(k) Plan
• Employee Stock Ownership Plan (ESOP)
• Paid Time Off (PTO)
• Paid Holidays 

Administrative Assistant 

We are looking for someone who can help implement new software, and new ideas.  The Administrative Assistant will also be responsible for answering a multi-office phone system and assisting customers in our service and inspections department. He/she will also work closely with other branch personnel including key managers in a variety of administrative roles.  This position has plenty of room to grow for the right candidate. 

Job Responsibilities

• Responsible for office reception functions including greeting customers, vendors, and associates
• Learn and help improve new record keeping and accounting software systems
• Provide general administrative support for managers and staff
• Maintain various types of records 
• Complete special projects as required 
• Work in cooperation with our field personnel to provide exception service to our existing customers
• Work directly with our sales staff to provide exceptional service to our new customers 
• Accomplish responsibilities as required using business software as approved by WSFP
• Assist in job set up, customer calls, invoicing and follow up calls for our Service and Inspection Department
• Other duties as assigned

Job Qualifications

• High School diploma or GED; and/or or one to two years related experience and/or training is preferred
• Proficient computer skills with working knowledge of business software application
• Proficient in Microsoft Excel and .PDF documents
• Previous experience with ASTEA and Insight a plus
• Possess excellent written and verbal communication skills
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates 
• Looks forward to challenges 
• Detail oriented and efficient 
• High analytical and problem-solving skills 
• Willing to pass a post-offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor