ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Enters weekly payroll for employees (union and non-union).

• Responsible for running weekly certified payroll reports.

• Assists with data entry, billing, job creation and reports.

• Plans, administers and controls budgets for equipment and supplies.

• Monitors the facility to ensure that it remains safe, secure and well-maintained, including collection of vehicle maintenance logs and gas receipts.

• Greets visitors or callers, and handles their inquiries or directs them appropriately.

• Opens, sorts and routes incoming mail, as well as processing the checks that are received for deposit.

• Assists with the shipping and receiving for the office such as ordering shipping supplies, processing receipts to send to purchasing and shipping UPS / FED-EX packages.

• Analyzes internal processes and recommends and implements procedural or policy changes to improve operations, such as supply changes or the disposal of records.

• Oversees the maintenance and repair of machinery, equipment and electrical and mechanical systems such as printers, fax machines, office computers.

SUPERVISORY RESPONSIBILITIES:

• None

QUALIFICATIONS:

• Strong verbal, written and telephone skills
• Strong attention to detail and accuracy skills
• Ability to handle a high call volume 
• Moderate to advanced computer skills, including Microsoft Office and Adobe

 EDUCATION and/or EXPERIENCE:

• High school diploma/GED required, associate's degree a plus
• One to two years of experience in an office setting preferred
• Previous payroll experience a plus
• Ability to use a computer operated phone system and other office equipment