Primary Function:  

Performs all accounting tasks connected with one or more projects and/or home office departments in the areas of accounts payable, P2P related functions (Procurement, P-Card, Supplier Management, etc.) and job cost. 

Typical Duties:

  • Responsible for all activities in the accounts payable function to processes supplier invoices for specific job sites as follows:
    • Requests W9 and SSC form from new suppliers.
    • Verifies that invoices have been matched to appropriate supporting documentation such as Purchase Orders and delivery tags and that they have been properly approved.
    • Verifies unit pricing against a purchase order
    • Validates the cost codes against the budget and if invalid, requests clarification from the Project Manager.
    • Verifies that sales tax has been properly applied, accrues use tax if applicable.
    • Enters invoice into accounting system applying it to the appropriate commitment when applicable.
    • Reviews vendor statements and follows up on any past due invoices.
  • Review subcontractor Pay Apps, correct errors by working with vendor and Project team members, verify required documents before payment is processed including:
    • Insurance is current
    • Bond has been received (or follows alternate procedures if waived),
    • Certified Payroll obligations are met
    • Proper recording of retainage
    • Releases for Sub and any 2nd tier suppliers are received
    • And that all other contractual obligations of the subcontract have been met
  • Meet AP deadlines while ensuring Month End Accrual list is completed accurately and assist Bookkeepers on research involved to get their accruals completed as well.
  • Ability to reclass journals in job cost when necessary.
  • Solid analytical and problem-solving skills, with a bias for action to handle escalated vendor issues for Bookkeepers.
  • Assist in monitoring key controls and metrics to improve processes.
  • Complete and submit vendor Credit Applications as needed or requested.
  • Print weekly checks, match to the supporting documents, and prepare distribution.
  • Enter various ACH payments for the accounting team.
  • Back-up to Accounts Payable Manager for Accounts Payable Aging weekly review prior to check run processing and Accounting email and mail routing.
  • Deposit checks to bank as needed
  • Back-up for Field Admin with time entry and any other tasks that can be handled remotely as requested by job site team.
  • Handles special projects or other assignments as designated by the Accounts Payable Manager and Controller including annual audit support, internal and external.

Skills Knowledge, Qualifications & Experience:

Educational and experience requirements include:

  • AA degree or trade related education in accounting plus 5+ years of experience in a construction or manufacturing environment doing full charge accounts payable (an understanding of job costing is highly desirable).
  • Solid understanding of US GAAP, SOX 404 controls, and basic accounting principles a must.
  • Excellent communication skills both verbal and written and the ability to multi-task and problem solve are essential.
  • Strong team player, capable of working cross functionally with teams, fostering a positive work environment.
  • Experience working with intercompany and/or a joint venture company.
  • P-card, ExpenseWire, Concur, and PNC Active Pay experience a plus.
  • Flexible and able to work in a diverse company.
  • Excellent computer skills and standard office technology, including working knowledge of MS Excel (pivot tables, VLOOKUP), MS Word and Outlook.
  • Experience working in ERP systems such as Viewpoint Vista.

 

 

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: 707-265-1100
Email: hr@novagrp.com

Equal Opportunity Employer, including disabled and veterans.

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