Hawkeye Area Community Action Program, Inc. (HACAP) is a diverse, community-focused nonprofit dedicated to empowering and improving the lives of families living with the everyday barriers of poverty.

What we are proud to offer you:

• Retirement Savings (IPERS and/or 403(b))

 Position Goal 

This position is responsible for data entry for the LiHEAP assessment and resolution period of the program year.  This position is also responsible for answering phone calls for the Energy Line, taking appointments and completing intake for Energy Assistance programs.    

Schedule & Wage

Monday-Friday 8 am -4:30 pm; October 1st, 2019- March 30th, 2020; $13.58

ESSENTIAL DUTIES

1. Must be punctual and dependable in completing assignments, meeting report deadlines.
2. Answer telephone, provide accurate program information and/or route to the appropriate person.
3. Greet visitors/clients, providing information on agency programs or external resources.
4. Prepare client selection lists and rental agreements if applicable.
5. Query client selection database for various records.
6. Input data from energy assistance applications and basic intake forms and update data to ensure accuracy and completeness.
7. Assist with maintaining agency customer/client database.
8. Assist with LiHEAP data entry and processing responsibilities as necessary.
9. Maintain a working relationship with vendors regarding energy assistance problems and request information on customer accounts.
10. Assist in compiling monthly records for state reports.
11. Assist in reporting and tracking of any required program/funding regulations.
12. Prepare and run reports and queries – assuring the accuracy.
13. Compose routine correspondence, process/route incoming mail and prepare outgoing mail.
14. File approval/denial letters, labels, vendor receipts, checks, applications and other records as necessary.
15. Provide other general administrative support for Weatherization/LiHEAP Department, handling Incoming calls and faxes.

EXPECTATIONS

1. Support the organization's mission, vision, values, policy, and procedure by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to our community, and accountability and ownership.
2. Demonstrates a personal commitment to HACAP through quality job performance, a sense of responsibility for high achievement, professional appearance, awareness of current events throughout HACAP, and positive promotion of HACAP.
3. Consistently work in a positive and cooperative manner with fellow Team Members.
4. Consistently demonstrate the ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.
5. Consistently come to work on time, working as scheduled, and leaving at the scheduled time.
6. Maintain appropriate attire and good grooming habits to support HACAP’s desire for safe and efficient operations, providing greater service and better customer relations.
7. Must possess high integrity and ensure confidentiality of any information concerning an employee, client, family, financial condition or personal peculiarities is strictly maintained.
8. Ensure that personal health information is protected during its collection, use, disclosure, storage and destruction within HACAP as required by HIPAA.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

1. High school diploma or GED
2. AA in business administration or one (1) year of experience in Human Services preferred.
3. Work experience to demonstrate:
   • Effective written and verbal communication skills and active listening techniques.
   • Ability to learn, apply and train on new technology.
   • Excellent organizational skills.
   • Ability to work in a fast-paced, multi-task environment with limited supervision.
   • Willingness and ability to be flexible and adapt quickly to change within the organization or program.
   • Ability to read and interpret documents such as safety rules, operating manuals, and procedures.
4. Working knowledge of personal computers and standard software such as word processing, spreadsheet, and database management.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.  The employee frequently is required to sit and reach with hands and arms.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 WORK ENVIRONMENT 

The noise level in the work environment is usually moderate.

CONDITIONS OF EMPLOYMENT

1. Valid driver’s license.
2. Reliable transportation to use on the job.
3. Valid car insurance.