For more than 100 years, the Jamar Company has built a reputation as an expert specialty contractor. We have a history of proven success in solving difficult challenges for our commercial and industrial customers. We’re headquartered in Duluth, MN with offices in the twin cities metro area, Green Bay and Spooner, WI, Bismarck and Watford City, ND and Mountain View, WY. The Jamar Company also includes ASDCO Construction Supply, Arrowhead Refrigeration and Industrial Contractors, Inc

We are looking to fill a Project Administrator position within our commercial construction department. This role will provide administrative support to project management, accounting and field foremen and superintendents. The ideal candidate has exceptional organizational and time management skills, the ability to meet expressed deadlines, a high level of confidentiality, integrity and professionalism, and willingness to take initiative. This person loves a challenge, has a strong work ethic and is looking to make an impact, develop their talent and be a part of Jamar’s industry-leading team of experts.

Experience/Education Requirements:

• Four-year degree in business administration, finance, management or a related field, or a two-year associate degree in business, finance or management and a minimum of two years’ experience, or at least four years’ experience working in an office or team support/administrative role.
• Excellent verbal and written communication skills
• Well-developed organizational and time management skills; ability to schedule/coordinate projects to meet expressed deadlines
• Proficient computer skills in MS Office, with working knowledge of or ability to learn file sharing/project management software.
• iPhone and iPad experience helpful.
• Knowledge of commercial construction, mechanical HVAC and plumbing systems preferred.
• Valid State Driver’s license, and able to travel to or work from project sites.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide a high level of document control; receive, record, track, copy, scan and file all project correspondence and documents. Electronically file contracts, purchase orders, insurance certificates and other applicable documents.
• Set up new vendor accounts, track and manage change orders and keep the project directory and subcontractor directory updated and current.
• Process new hire packets for trade employees; review new hire employment application for accuracy, obtain pertinent required documents, and file as directed. Maintain emergency contact list, site labor summary and employee numbers.
• Serve as back-up for safety; send new hires to drug testing and safety training and ensure new hires have proper PPE (hard hat, vest, gloves, safety glasses). Promote safety and a safe work environment.
• Submit employee termination letters to the applicable union and payroll.
• Update and submit the daily site roster of Jamar/MMC office and field employees, and subcontractors working under Jamar/MMC.
• Coordinate, send and track subcontracts; work closely with the corporate contract team regarding insurance certificates and provide consistent follow-up until all information is received and contract is signed and set.
• Track, file and submit subcontractor time, work orders and contract changes as directed.
• Schedule and track vendor deliveries; notify appropriate parties of incoming deliveries and track, file and submit delivery tickets.
• Print and file submittals, RFIs and project manuals.
• Work with contract project managers to process monthly pay requests to owner.
• Submit monthly craftwork hours.
• View, reconcile, approve and submit corporate credit card charges as directed.
• Perform other miscellaneous office duties; laminating, copying, filing, scanning. Keep office and kitchen supplies stocked. Sign for incoming freight and contact appropriate person to pick up. Send outgoing mail.
• Perform additional duties as assigned.

Knowledge, Skills and Abilities:

• Meet the demands of a fast paced, busy work environment; ability to successfully multi-task.
• Ability to use independent judgment to make decisions and resolve problems.
• Maintain a high level of confidentiality, integrity and professionalism.
• Desire to succeed in a highly competitive but collaborative ever-changing environment; able to work as a positive, contributing member of a team.
• Focus on continuous improvement through continuing education and on-the-job learning opportunities; support team goals and a safe working environment.
• Customer service oriented. Highly motivated, willing to take the initiative. Focus on details.
• Actively participate in programs and initiatives designed to enhance the overall good of the company, including sister company support as needed.

Physical Demands / Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily a stationary position for a considerable portion of the day (sitting and/or standing). The person in this position needs to be able to move about inside the office to access file cabinets, office machinery, and occasionally construction work sites, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to collaborate with internal and external stakeholders via face to face, conference calls, and online meetings.
• Travel to or work from project sites, or other APi Group company locations as needed.
• The employee will occasionally lift and/or move up to 25 pounds.
• Must be able to wear Personal Protective Equipment (PPE) in plant and/or customer environment. PPE required when in the plant, yard or construction areas include:

• • • Hard Hat
    • Safety Glasses / Goggles
    • Steel-toed Boots
    • High Visibility Vest
    • Hearing Protection (designated areas)
    • Gloves
    • Personal Fall Arrest Harness

We Offer:

• Medical, Dental, Vision, Life Insurance
• Long-Term Disability
• 401K
• Paid Time Off
• Compensation commensurate with experience

For more than 100 years, Jamar has built a reputation as a solid partner delivering solid solutions. And, we don’t just hire anyone. We hire extraordinary people – the kind who:

• Share our values
• Never stop learning
• Care about the community
• Strive for continuous improvement
• Thrive in a team environment