At Davis-Ulmer we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience.  The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.  

Since 1946, Davis-Ulmer Fire Protection has been providing full-service fire sprinkler, suppression, alarm, and security systems to its customers, while maintaining our reputation as being one of the best companies in the business in the Northeast region.  Davis-Ulmer contributes its success to their loyal employees and customers.  The company's overall work force has grown and as we move forward, we foresee continued expansion throughout the Northeast.

As a result of continued growth, we are currently seeking candidates for an Accounts Payable Clerk at our office in Rochester, NY.  Please read through the following job description, if you are interested in applying, please be sure to attach a cover letter and resume for our review.

What we offer

• Medical, Dental, and Vision Insurance
• Flex Spending
• Health Savings
• 401(k)
• Profit Sharing
• Paid Time Off
• Employee Assistance Program
• Life and Disability Insurance Options

ACCOUNTS PAYABLE CLERK

The Accounts Payable Clerk is part of the accounting and purchasing teams, which provides support to the accounting function, as well as corresponds with branch management and other employees as needed pertaining to the paying of invoices.  Compiles and maintains accurate accounts payable records.

Job Responsibilities

How will your success be measured:

• Timely processing of Accounts Payable invoices and expense reports for multiple locations through our advanced purchase order system.
• Ensuring invoices and expense reports have proper backup and approval.
• Reviews all invoices for appropriate documentation while matching invoices to Purchase Orders
• Thorough maintenance of invoice files and electronic copies for each location.
• Accuracy of vendor account set ups and updates.
• Relationships with external clients and vendors by providing timely responses to questions and inquiries.
• Resolution of outstanding invoices and payments.
• Fields questions by vendors and works closely with the purchasing department on questions regarding purchase orders and invoices
• Thorough maintenance of invoice files and electronic copies for each location.
• May assist in the mailing of all payable checks on a weekly basis per the current payment schedule 
• May assist in other administrative duties within the department

 SUPERVISORY RESPONSIBILITIES:

•  None

 Job Qualifications 

• Comprehensive knowledge and understanding of Account Payable and best practices
• Ability to calculate figures and amounts such as discounts
• Ability to work independently at an advanced level in the Microsoft Office suite
• Strong oral and written communications skills; ability to effectively and professionally communicate with all levels of leadership and employees
• Time management, organizational and interpersonal skills
• Strong Work Ethic
• Team Player
• Well-developed critical thinking and problem-solving skills
• Experience in Microsoft Dynamics AX preferred

EDUCATION and/or EXPERIENCE: 

• High School Diploma / GED required with an Associate’s Degree preferred
• One to three years’ experience in the accounts payable field

PHYSICAL DEMANDS and WORK ENVIRONMENT: 

• Office work environment with moderate noise level
• Mostly a sedentary role with the need to move about the office to copy, scan, fax and file
• Will require opening of heavy file cabinets with bending, stooping or kneeling to file
• May require light lifting of storage boxes, up to 30 pounds, as needed
• Ability to work on the computer consistently throughout the day

LIMITATIONS and DISCLAIMER:

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position.  Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

DAVIS-ULMER'S ENDURING PURPOSE: "To Build Great Leaders"